Tender for Hampshire and Southampton Advocacy Services

The services will be procured via 2 single lots each provided under separate contracts to Hampshire County Council (Lot 1 Hampshire) and to Southampton City Council (Lot 2 Southampton).

United Kingdom-Winchester: Social work services without accommodation

2019/S 220-540726

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Hampshire County Council
Postal address: Adults Health and Care
Town: Winchester
NUTS code: UKJ3
Postal code: SO23 8UJ
Country: United Kingdom
Contact person: Simon Crouch
E-mail: simon.crouch@hants.gov.uk
Telephone: +44 1962847191

Internet address(es):Main address: http://www.hants.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/hampshire/

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/hampshire/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

AS14333 Hampshire and Southampton Advocacy Services

Reference number: AS14333

II.1.2)Main CPV code

85312000

II.1.3)Type of contract

Services

II.1.4)Short description:

The services will be procured via 2 single lots each provided under separate contracts to Hampshire County Council (Lot 1 Hampshire) and to Southampton City Council (Lot 2 Southampton). Hampshire County Council is lead authority for the procurement. Advocacy services to be delivered in both Lot 1 (Hampshire) and Lot 2 (Southampton) include:Independent Mental Health Advocacy (IMHA) as determined by the Mental Health Act 1983 (MHA); Independent Mental Capacity Act Advocacy (IMCA) as determined by the Mental Capacity Act 2005 (MCA), Liberty Protection Safeguards (LPS) Advocacy as introduced by the Mental Capacity Amendment Act 201 and Care Act Advocacy, as determined by the Care Act 2014. Additional advocacy services will also be required specific to each lot as detailed within the service specification. The initial term of each contract is for a period of 2 years, with Hampshire County Council and Southampton City Council each having the option to extend this by up to another 2 years.

II.1.5)Estimated total value

Value excluding VAT: 6 354 512.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The successful tenderer will be awarded contracts for both Lot 1 and Lot 2. Tenderers will be required to bid on the basis that, if successful, they will deliver both lots. At the discretion of each authority the total contract value for Lot 1 Hampshire could be increased by contract modification to 6 080 000 GBP, and the total contract value for Lot 2 Southampton increased to 1 440 000 GBP.

II.2)Description

II.2.1)Title:

Lot 1: Hampshire

Lot No: 1

II.2.2)Additional CPV code(s)

85312000

II.2.3)Place of performance

NUTS code: UKJ35

NUTS code: UKJ36

NUTS code: UKJ37

Main site or place of performance:

Lot 1 will be delivered throughout Hampshire.

II.2.4)Description of the procurement:

Hampshire County Council is conducting the procurement for both lots of service provision under the ‘Light Touch Regime’ set out in Part 2, Chapter 3, Section 7 of the Public Contracts Regulations 2015, in accordance with the requirements of Hampshire County Council’s Contract Standing Orders. The service provision consist of 2 lots and tenderers are required to bid on the basis that, if they are successful, they will deliver both lots. The initial contract term for Lot 1 Hampshire is 2 years, with the option to extend the contract at the discretion of Hampshire County Council, for a further period or periods not exceeding 2 years.

II.2.6)Estimated value

Value excluding VAT: 5 166 576.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in days: 24

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Hampshire County Council may exercise an option to modify the contract for Lot 1 Hampshire and purchase additional advocacy related services up to an additional value of 913 424 GBP during the life of the contract.

II.2)Description

II.2.1)Title:

Lot 2: Southampton

Lot No: 2

II.2.2)Additional CPV code(s)

85312000

II.2.3)Place of performance

NUTS code: UKJ32

Main site or place of performance:

Lot 2 will be delivered throughout Southampton.

II.2.4)Description of the procurement:

Hampshire County Council is conducting the procurement on behalf of itself and also on behalf of Southampton City Council, under the ‘Light Touch Regime’ set out in Part 2, Chapter 3, Section 7 of the Public Contracts Regulations 2015, in accordance with the requirements of Hampshire County Council’s Contract Standing Orders. The service provision consist of 2 lots and tenderers are required to bid on the basis that, if they are successful, they will deliver both lots. Lot 2 Southampton will be delivered under contract to Southampton City Council. The initial contract term for Lot 2 Southampton is 2 years, with the option to extend the contract at the discretion of Southampton City Council for a further period or periods not exceeding 2 years.

II.2.6)Estimated value

Value excluding VAT: 1 187 936.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 24

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Southampton City Council may exercise an option to modify the contract for Lot 2 Southampton and purchase additional advocacy related services up to an additional value of 252 064 GBP during the life of the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Full details of the criteria applicable to applications is available in the Document 1 background and instructions and Document 2 selection questionnaire (InTend) published within the In-tend project document set (In-Tend, project reference AS14333).

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the procurement documentation within the In-tend project document set (In-Tend, project reference AS14333).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure

IV.1.3)Information about framework agreement

IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

Hampshire County Council is acting as the lead procurement authority for this procurement. The procurement process will be undertaken by Hampshire County Council until the conclusion of the standstill period, following which the contract for Lot 1 Hampshire will be executed by Hampshire County Council and the contract for Lot 2 Southampton will be executed by Southampton City Council.

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 12/12/2019

Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

To obtain access and to be able to view procurement documentation please go to the procurement portal: https://in-tendhost.co.uk/hampshire/aspx/

Select the tab ‘Tenders’ then select ‘Current’ from the drop-down list. Search for the reference number ‘AS14333’ using the search box on the left hand side of the page and press ‘Enter’.

The enrolment documents can be accessed by selecting ‘View Details’ at the bottom of the relevant advert.When the new page opens click the ‘Express Interest’ button at the bottom of the page.

If you are not logged in to the InTend portal then you will be prompted to log in or register your company at this point. You will receive a confirmation that you have expressed interest.

Once in the tender management page, select the second tab ‘ITT — Documents’ and scroll down the page to where you will find useful information under ‘Tender Documents Received — Main’. Select ‘View’ to view or ‘download’ to download the documents.

Further guidance: in addition, guidance on how to participate in a tender — download and upload documents/returns and if required, how to register your company (free of charge), can be found on the In-Tend website under the ‘Help’ and ‘Information for Suppliers’ buttons.

Hampshire County Council can provide support to this process via the helpline number available under the ‘Help’ button. Any providers who require support should contact the Council through the Hampshire County Council point of contact identified in Section 1 of this notice.

Receiving notification emails:

To ensure you receive email alerts and notifications from our system, please add the email domain ‘@in-tend.co.uk’ to your safe senders list.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Hampshire County Council
Postal address: The Castle, Hants
Town: Winchester
Postal code: SO23 8UJ
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

None/not applicable. If you have a complaint or seek to challenge the outcome of this procurement, please seek independent legal advice on how to proceed.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/11/2019