Tender for Hard and Soft Facilities Management Services – Nottingham

Tender for Hard and Soft Facilities Management Services – Nottingham

Provision of Hard Facilities Management Services and Soft Facilities Management Services to NHS Nottingham City CCG for a period of 3 years with the option to extend for an additional 2 years.

United Kingdom-Nottingham: Building and facilities management services

2018/S 131-298871

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Arden and GEM CSU on behalf of Nottingham City CCG
1 Standard Court, Park Row
United Kingdom
Telephone: +44 1332888023
E-mail: David.Bailey@ardengemcsu.nhs.uk
NUTS code: UKF14
Internet address(es):Main address: http://www.nottinghamcity.nhs.uk/

Address of the buyer profile: https://ardengemcsu.bravosolution.co.uk/web/login.html

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ardengemcsu.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ardengemcsu.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Provision of Hard and Soft FM Services to NHS Nottingham City CCG

Reference number: AGEMCSU/TRANS/18/522

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of Hard and Soft Facilities Management Services to Nottingham City CCG based at 1 Standard Court, Park Row, Nottingham.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKF14
Main site or place of performance:

Nottingham City CCG, 1 Standard Court, Park Row, Nottingham, NG1 6GN.

II.2.4)Description of the procurement:

Provision of Hard Facilities Management Services and Soft Facilities Management Services to NHS Nottingham City CCG for a period of 3 years with the option to extend for an additional 2 years.

The contract will include all planned and reactive FM maintenance with the successful contractor required to work with the CCG to develop a costed Annual Maintenance Works plan for the building that will enable the CCG to meet its lease commitments whilst keeping expenditure low and considering environmental impact.

The Facilities Management Services are to be provided within the Nottingham City CCG Headquarters within the Centre of Nottingham.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This is a 3 year contract with the option to extend for an additional 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out within the Invitation to Tender.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/08/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 31/08/2018
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

How to Express your interest via the Bravo e-Tendering Portal — https://ardengemcsu.bravosolution.co.uk/ ITT reference Number in Bravo ITT_969

1. Register your company on the e-Sourcing portal (this is only required once). Browse to the e-Sourcing Portal: https://ardengemcsu.bravosolution.co.uk and click the link to register. Accept the terms and conditions and click “continue”. Enter your correct business and user details. Note the username you chose and click “Save” when complete. You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username / password and Click the “ITTs Open To All Suppliers” link. (These are ITTs open to any registered supplier). Click on correct tender (ITT_969) to access the content. Click the “Express Interest” button at the top of the page. This will move the ITT into your “My ITTs page” (this is a secure area reserved for your projects only). You can now access any attachments by clicking “Buyer Attachments” in the “ITT / Details” box.

VI.4)Procedures for review

VI.4.1)Review body

NHS Arden and GEM CSU
Cardinal Square, Nottingham Road
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: