Tender for Helicopter Hire with Crew

Tender for Helicopter Hire with Crew

Defence Equipment and Support.

UK-Bristol: hire of helicopters with crew

2012/S 84-138786

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Special Projects Multi-Air Platform Project Team, DE&S
Yew1a #1141, MoD Abbeywood
Contact point(s): Special Projects Multi-Air Platform Project Team
For the attention of: SP MAP Commercial Manager
BS34 8JH Bristol
Telephone: +44 3067982610
E-mail: desspmap-comrcl-mgr@mod.uk
Fax: +44 1179131943

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Falkland island support helicopter.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 3: Air transport services of passengers and freight, except transport of mail
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Hire of helicopters with crew. Requests to participate are sought for the provision of a Falkland islands support helicopter service capability to support British Forces South Atlantic Islands (BFSAI), based in the Falkland islands. It is anticipated this service will be provided on a contractor owned, contractor operated (COCO) basis for an initial period of between one year and eight months and two years and eight months with options to extend for a further 2 years.
Interested parties should note that the contracting authority reserves the right to carry out a supplier down selection exercise via pre-qualification questionnaire (PQQ) prior to issue of invitations to tender.
Closing date for receipt of requests to participate is 28.5.12.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The full service provision of support helicopters to BFSAI with anticipated tasking of approximately 180 hours per month, six days per week during all seasons and in all prevailing weather conditions.
In addition, as an indication the service will include carriage of foods, provisions, classified mail (with courier), non-classified and private mail, hazardous materials (marked and carrying dangerous goods (DG) certificate), ordnance (internal/external); and animals up to the size of police, explosive ordnance disposal and rescue dogs. Please note that the full detailed requirement will be provided in the tender pack.
Estimated value excluding VAT:
Range: between 7 000 000 and 9 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a period of between one year and eight months and two years and eight months with options to extend for a possible two years. The exercising of these options will be at the sole discretion of the contracting authority. Bidders will be expected to provide the following options in their bids:
Option 1: two x six-month plus one x one year extension (total two-years).
Option 2: two x one year extensions (total two-years).
Option 3: one x two year extension (total two-years).
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Bank and/or parent company guarantees and/or other guarantees of performance and financial liability may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Conditions relating to financing and payment will be specified in the contractual documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a contract is awarded to a grouping of economic operators, the contracting authority may require the grouping to form a legal entity (with appropriate financial guarantee from its parent companies before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specific conditions will be set out in contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to confirm that none of the circumstances mentioned in Regulation 23(1) of the Defence and Security Public Contracts Regulations 2011 and Article 39 of Directive 2009/81/EC affect them. Further details will be set out in the PQQ or the ITT.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be set out in the PQQ (if issued) and the invitation to tender pack as appropriate.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These will be set out in the PQQ (if issued) and the invitation to tender pack as appropriate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interested Parties should note the following planned timescales:
Invitation to tenders issued: 29.5.12.
Invitation to tender return date: 24.7.12.
Contract award date: 21.8.12.
Service commences: 1.7.13.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012427-DCB-3886833.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Special Projects Multi-Air Platform Project Team, DE&S
Neighbourhood1, Yew 1a #1141, MoD Abbey Wood
BS34 8JH Bristol
E-mail: desspmap-comrcl-mgr@mod.uk
Telephone: +44 3067982610
Fax: +44 1179131943

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Special Projects Multi-Air Platform Project Team, DE&S

VI.5)Date of dispatch of this notice:27.4.2012