Tender for Hire of Temporary Classrooms

Hire and removal of 4 temporary classrooms to Goldsmith Infant School.

United Kingdom-Portsmouth: Modular and portable buildings

2015/S 099-178467

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
For the attention of: Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: https://www.portsmouth.gov.uk/ext/business/business.aspx

Further information can be obtained from: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hire of Temporary Classrooms — Goldsmith Infants School, Portsmouth.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works

NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council — the ‘Authority’ — is inviting tenders from suitably qualified modular building suppliers to deliver installation and associated commissioning works, hire and removal of 4 temporary classrooms to Goldsmith Infant School. The temporary classrooms will be used to provide decant accommodation during major building works taking place elsewhere on the school site.
The Authority is targeting to have awarded the contract by 8.7.2015 with a subsequent commencement date of 3.8.2015. Estimated value of the contract is approximately 200 000 GBP. The Contract Period will be for 58 weeks with no intention presently to extend the term further. The contract period shall comprise of the following:
— Installation Period — 4 working weeks (Monday to Friday) from the date of commencement.
— Hire Period — 52 working weeks (Monday to Friday) following completion of the installation period.
— Removal Period — 2 working weeks (Monday to Friday) upon expiry of the hire period.
The Works will commence during August 2015 and installation works must be undertaken within the school summer holiday period and completed by 28.8.2015. The form of contract used will be JCT 2011 Minor Works.
Set out below is the proposed procurement timetable:
— Invitation to Tender Pack made available on InTend — 22.5.2015;
— Deadline for requests for clarification — 12.6.2015;
— Tender return deadline — 22.6.2015 12:00 noon;
— Deadline for return of Client Reference Questionnaires — 22.6.2015 12:00 noon;
— Evaluation of tender returns completed by 25.6.2015;
— Invitation to Presentation/Interview/Demonstration (if required) — 23.6.2015;
— Interview(s) — 25.6.2015;
— Standstill period start — 26.6.2015;
— Standstill period end — 7.7.2015;
— Contract award — 8.7.2015;
— Contractor commence on site — 3.8.2015;

For further information and instruction please refer to the InTend system via: https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.1.6)Common procurement vocabulary (CPV)

44211100, 45100000, 45214200, 45310000, 45330000, 45400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Installation, hire, and removal of 4nr temporary classrooms including provision of an internal stairwell, external fire escape stair, entrance ramp and steps, foundations, service connections, fittings, drainage and site works.
The hire of the temporary classrooms shall be for a maximum of 52 weeks.
Estimated value excluding VAT: 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the ‘Specification and Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the ‘Specification and Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the ‘Specification and Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Specification and Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As defined within the ‘Specification and Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As defined within the ‘Specification and Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc

Minimum level(s) of standards possibly required:

As defined within the ‘Specification and Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.6.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.5.2015