Tender for Hosted Electronic Sales Service

Tender for Hosted Electronic Sales Service

The Forestry Commission wishes to replace its current in-house electronic timber sales system, eSales, with a hosted sales solution.

United Kingdom-Edinburgh: Software programming and consultancy services

2016/S 019-029828

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commisson
231 Corstorphine Road
EH12 7AT Edinburgh
E-mail: procurement.services@forestry.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: forestry

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Hosted Electronic Sales Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Software programming and consultancy services. IT services: consulting, software development, Internet and support. Programming services of packaged software products. System and support services. Software-related services. Custom software development services. The Forestry Commission wishes to replace its current in-house electronic timber sales system, eSales, with a hosted sales solution. In addition to providing the current eSales functionality, the Forestry Commission wishes to expand the capability of its timber sales system into open ascending price auctions (English Auctions) and the processing of long term timber contracts. There is also a need to develop web-based sales of Niche Market Timber products as well as the expansion of web-based sales to Sundry products such as Permits and other goods and services normally purchased by individuals. We are seeking a partner to develop these solutions who will host the software on their infrastructure for use by our internal staff and our Customers (Bidders). The partner must have proven experience in the market.
The scope of this exercise therefore covers the ability to sell our timber electronically by sealed Tender and English Auctions to industry and to sell other products and services by catalogue-based solutions to both industry and individual consumers. All transactions must have the ability to have data interfaced both to and from existing FC systems (that are mainly Oracle-based). Note: FC has an existing contract for an e-Tendering service for its procurement activities therefore the scope of this exercise is limited to sales activity only.

II.1.6)Common procurement vocabulary (CPV)

72200000, 72000000, 72210000, 72250000, 72260000, 72230000

II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: We will carry out an analysis of information supplied in this section for the preferred bidder only.
Bidder Guidance.
In the event that analysis of your financial position determines that additional measures are necessary in order to provide adequate assurance of your financial strength, you may or may not be required to provide either a parent company guarantee or a bank guarantee.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.3.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Edinburgh: Software-programming-and-consultancy-services./N24FXGQY5M

To respond to this opportunity, please click here:


GO Reference: GO-2016126-PRO-7633131.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: