Tender for Housing Management and Finance System

Tender for Housing Management and Finance System

To supply, install, implement, support, maintain and develop all the necessary hardware, software and related services to provide a fully integrated Housing Management system.

UK-Yeovil: Microcomputer operating system software development services

2013/S 122-209635

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Yarlington Housing Group
Lupin Way
For the attention of: Tony Smith
BA22 8WN Yeovil
UNITED KINGDOM
Telephone: +44 7854655009
E-mail: tony.smith@acutanceconsulting.co.uk
Fax: +44 7092182899

Internet address(es):

General address of the contracting authority: www.yhg.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Integrated housing management and finance system replacement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Yeovil
NUTS code UKK2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 60

II.1.5)Short description of the contract or purchase(s)

Replacement integrated housing management IT System.
II.1.6)Common procurement vocabulary (CPV)

72212640

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To supply, install, implement, support, maintain and develop all the necessary hardware, software and related services to provide a fully integrated Housing Management system.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Deposits, parent company guarantees, performance bonds, insurances or other forms of security, may be requested.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Contained within contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Contained within contract documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: Contained within contract documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: Contained within contract documentation.
Minimum level(s) of standards possibly required: Contained within contract documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met: Contained within contract documentation.
Minimum level(s) of standards possibly required:
Contained within contract documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Contained within contract documentation
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Interested companies can access the documentation at www.advantageswtenders.co.uk (free of charge). Companies wishing to participate must download the pre-qualification questionnaire (.doc format), complete it and submit it by the submission time/date detailed in IV.3.4 (or as subsequently amended).

PQQ will be available 24 hours after publication on the TED website.
You must download the Pre-Qualification Questionnaire, complete it and submit it by the submission time/date. If the applicant considers that any information supplied by him/her is either commercially sensitive or confidential in nature then this should be highlighted and the reasons for its sensitivity given. For the purposes of the Public Contracts Regulations the PPQ forms part of the Contract Documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with public contract regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.6.2013