Tender for HR and Payroll System 2016

St George’s University of London Tender for HR and Payroll System

To provide, implement, host and support an integrated HR and Payroll System.

United Kingdom-Kingston-upon-Thames: Software-related services

2016/S 047-078297

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kingston University (on behalf of St Georges University of London)
40-46 Surbiton Road
Contact point(s): https://in-tendhost.co.uk/kingstonuniversity
KT1 2HX Kingston-upon-Thames
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/kingstonuniversity

Address of the buyer profile: www.kingston.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other

I.3)Main activity

Other: higher education — university

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

St Georges University of London

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HR and Payroll System — SGUL.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: St Georges University of London, Tooting, South London.

NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide, implement, host and support an integrated HR and Payroll System for St Georges University of London (SGUL).

II.1.6)Common procurement vocabulary (CPV)

72260000, 72261000, 72263000, 72265000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To provide, implement, host and support an integrated HR and Payroll System for St Georges University of London (SGUL).
Estimated value excluding VAT: 630 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A banker’s guarantee and/or bond may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Proven experience as outlined within Part C of the PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Proven experience as outlined within Part C (Section 5) of the PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Proven experience as outlined within Part C (Section 6) of the PQQ document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Highest scoring PQQ submissions based on the criteria and weightings set out within the PQQ document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPU-EU-069-2015

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.4.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 9.5.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Kingston University
40-46 Surbiton Road
KT1 2HX Kingston upon Thames
UNITED KINGDOM
E-mail: a.glover@kingston.ac.uk
Internet address: https://in-tendhost.co.uk/kingstonuniversity/

Body responsible for mediation procedures

Kingston University
40-46 Surbiton Road
KT1 2HX Kingston upon Thames
UNITED KINGDOM
E-mail: a.glover@kingston.ac.uk
Internet address: https://in-tendhost.co.uk/kingstonuniversity/

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Kingston University
40-46 Surbiton Road
KT1 2HX Kingston upon Thames
UNITED KINGDOM
E-mail: a.glover@kingston.ac.uk
Internet address: https://in-tendhost.co.uk/kingstonuniversity/

VI.5)Date of dispatch of this notice:

4.3.2016