Tender for HR / Payroll System

Tender for HR / Payroll System

Leeds City College Group wishes to procure a Human Resources and Payroll information system.

United Kingdom-Leeds: Software package and information systems

2018/S 148-338999

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leeds City College
Park Lane Campus, Park Lane
United Kingdom
Contact person: Procurement Team
Telephone: +44 1132162073
E-mail: procurement@leedscitycollege.ac.uk
Fax: +44 1132162058
NUTS code: UKE42Internet address(es):Main address: www.leedscitycollege.ac.ukAddress of the buyer profile: https://in-tendhost.co.uk/fe

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/fe/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Leeds City College Group — HR/Payroll System

Reference number: LCC T356B

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Leeds City College Group wishes to procure a Human Resources and Payroll information system and invites expressions of interest from suitably qualified and experiences system supply businesses able to meet the group’s requirements. The group is seeking expressions of interest from suitable suppliers and proposes to use the Competitive procedure with negotiation to determine the contract awardee. Essential and desirable characteristics of the system required are identified within the Tender documents.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:


II.2.4)Description of the procurement:

An HR and Payroll Information Management System for Leeds City College Group

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality of proposals and functionality / Weighting: 70
Cost criterion – Name: Price / Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:


II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
Accelerated procedure

Having previously attempted unsuccessfully to procure a new system using an existing Framework Agreement, the Group now proposes to use the Competitive procedure with negotiation, seeking expressions of interest from suitable suppliers using an open advertised OJEU tender. Other suitable Framework Agreements are not currently available and the selected system needs to be installed, tested and available for use for 1.4.2019; therefore the provisions of Public Contracts Regulation 27(5) allow a shortened timescale for requests to participate in the procedure and the processes described in Public Contracts Regulation 29 (‘Competitive procedure with negotiation’) will apply.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/08/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/10/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: