Tender for Human Capital Management System

RSSB intends to contract with a single supplier to provide a cloud based Human Capital Management system to support RSSB’s ambitions for role-based competency management.

United Kingdom-London: Software package and information systems

2019/S 143-352278

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

RSSB
1 South Place
London
EC2M 2RB
United Kingdom
Contact person: Hazel Fernandes
Telephone: +44 2031425351
E-mail: sharedITT@rssb.co.uk
NUTS code: UK

Internet address(es):Main address: www.rssb.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./4EP2PMK27K

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./4EP2PMK27K

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Railway standards, health and safety and research

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Human Capital Management for RSSB

Reference number: 399030145

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

RSSB intends to contract with a single supplier to provide a cloud based Human Capital Management (HCM) system to support RSSB’s ambitions for role-based competency management: talent planning and management, self-service functionality for various user types; and transition staff to the new HCM solution. The system must be intuitive, easy to navigate and easy to use. The service provider shall ensure it has the relevant knowledge, skill and experience to help meet the challenges involved in the HCM Project implementation. The technical solution must ensure the transition to the new solution deliver business and service change. The contract with the preferred supplier will include HCM software, support, implementation and integration with existing technologies and for ad-hoc call-off work.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKI

Main site or place of performance:

London.

II.2.4)Description of the procurement:

The current RSSB HR System is used to manage personnel information, helps to deliver HR transactional services and provides limited self-service functionality for employees and line managers (sickness and absence management and benefits selection). RSSB is looking to replace it with a system that fully integrates with other key microsoft based business systems and processes (including payroll) which allow RSSB to automate the Human Resource processes, reducing manual processing for the HR team and significantly improve the employee experience.

In scope processes include, but are not limited to:

— performance management,

— probation management,

— organisation design,

— salary review,

— talent management,

— competency, training and development management,

— learning management,

— personal development planning,

— recruitment/applicant tracking,

— interview management,

— pre-onboarding and onboarding,

— joiners, movers and leavers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

RSSB has an option to extend for up to a further 2 years in increments of 12 months further to the initial 36 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://rssb.delta-esourcing.com/respond/4EP2PMK27K

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/08/2019

Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/08/2019

Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of bidders will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://rssb.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./4EP2PMK27K

To respond to this opportunity, please click here:

https://rssb.delta-esourcing.com/respond/4EP2PMK27K

GO Reference: GO-2019723-PRO-15142877

VI.4)Procedures for review

VI.4.1)Review body

RSSB
1 South Place
London
EC2M 2RB
United Kingdom
Telephone: +44 2031425351
E-mail: SharedITT@rssb.co.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/07/2019