Tender for Human Resources Information System
The CWGC is seeking to source and implement a global, integrated, HR information system.
United Kingdom-Maidenhead: Time accounting or human resources software package
2018/S 163-372760
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
2 Marlow Road
Maidenhead
SL6 7DX
United Kingdom
Telephone: +44 1628634221
E-mail: procurement@cwgc.org
NUTS code: UKJ11
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Provision of a Human Resources Information System
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
The CWGC is seeking to source and implement a global, integrated, HR information system. The solution will provide us with the capability to effectively manage resources, costs, and provide consistent management information on staff located around the world. The System will fulfil current, and address emerging, requirements as well as giving managers and employees the ability to access people data quickly and easily.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
Mainly Maidenhead, but system will be used in Commission offices across the world, in particular France, Belgium and Cyprus (See Section II.2.4 below).
II.2.4)Description of the procurement:
The Commonwealth war graves commission (CWGC) is responsible for the commemoration of almost 1 700 000 members of the Commonwealth forces who gave their lives in the 2 world wars. CWGC cares for cemeteries and memorials at 23 000 locations, in 154 countries. The Commission is headquartered in Maidenhead (United Kingdom) and employs approx. 1250 people across 5 main global areas:
— Africa and Asia Pacific Area (AAPA),
— Mediterranean Area (MA),
— Western Europe Area (WEA),
— UK and Northern Area (UKNA), and
— Canada.
CWGC is looking to replace it’s current solution and processes with a unified global HRIS solution whilst continuing to use local payroll providers to ensure compliance with country specific legislation. As a minimum, potential tenderers will be required to meet the Global HRIS high level requirements as follows:
— Operate in multiple languages,
— Manage multiple currency,
— Interface with a range of local payroll providers,
— Manager and employee self service,
— Core HR Administration,
— Sickness / Absence management,
— Learning and development,
– Performance management and appraisals,
— Recruitment and applicant tracking,
— Reporting / management information and analytics.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
This contract will be for an initial 5 year period with the option to extend for 2 further 1 year (12 month) periods.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.4.1)Review body
Maidenhead
United Kingdom
VI.4.3)Review procedure
VI.5)Date of dispatch of this notice: