Tender for ID Pass Application and Management System

Birmingham Airport is seeking to procure a solution which will comply with the Department for Transport Single Consolidated Direction (SCD) Chapter 11.

United Kingdom-Birmingham: Industry specific software package

2017/S 023-040858

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Birmingham Airport
Procurement Dept. 4th Floor, Diamond House, Birmingham Airport
Birmingham
United Kingdom

Further information can be obtained from: Birmingham Airport — In-Tend e-procurement system
Internet address: https://in-tendhost.co.uk/birminghamairport/aspx/Home

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: Birmingham Airport — In-Tend e-procurement system
Internet address: https://in-tendhost.co.uk/birminghamairport/aspx/Home

Tenders or requests to participate must be sent to: Birmingham Airport — In-Tend e-procurement system
Internet address: https://in-tendhost.co.uk/birminghamairport/aspx/Home

I.2)Main activity

Airport-related activities

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

ID Pass Application and Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Birmingham Airport.

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Birmingham Airport is seeking to procure a solution which will comply with the Department for Transport Single Consolidated Direction (SCD) Chapter 11 in respect of the creation and issuing of ID passes for:
Full ‘airside’ passes;
Landside passes;
Temporary passes;
Airside vehicle passes;
Landside vehicle passes;
Temporary vehicle passes;
Pass Renewals.
The Airport issues, on average, in excess of 1 500 passes per month of all types and the solution that is to be procured must be capable of dealing with these volumes and have the ability to accommodate growth.
The solution will be web based, have the ability to provide a referencing tool and have a billing module to enable the Airport to raise invoices and charge clients for passes issued to them.
The solution must have full auditability of all processes.

II.1.6)Common procurement vocabulary (CPV)

48100000, 48170000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In support of the requirements of Article 57(1)- (5) of the PCR which are reflection in of the Utilities Contract Regulations 2016 where the Utility under Art 3 is a contracting Authority, conviction for criminal offences in the course of business (corruption, conspiracy, bribery, fraud and money laundering) will disqualify individuals from further participation in the procurement process.
Those organisations which are in administration, bankrupt, being wound up or which have not paid taxes or contributions to social security will also be disqualified from further participation in the procurement process.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.2.2017 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Birmingham Airport will not be liable for expenses and costs incurred by organisations in respect of the preparation and submission of expressions of interest and tender documentation.
Birmingham Airport reserves the right to cancel the procurement exercise at any point and will not be liable for expenses and costs incurred by organisations in respect of the preparation and submission of expressions of interest and tender documentation.
Should you wish to express an interest in this project then you should click on the hyperlink as follows:

https://in-tendhost.co.uk/birminghamairport/aspx/Home

The following instructions should be as followed:
1. Click on the hyperlink in the OJEU notice.
2. If you are not registered with In-Tend through Birmingham Airport. You will be required to complete all of the fields in yellow.
3. Once this has been done then click on the ‘register my company’ tab. Your company is now registered.
4. Click ‘Home’ tab.
5. Login to the system by entering your e-mail address and password.
6. Highlight ‘tender’ tab.
7. Click on ‘current’ tab.
8. Find the relevant PQQ that you are interested in accessing.
9. Click ‘view details’ tab.
10. Click on ‘PQQ’ tab.
11. Click on ‘download’ tab.
12. You will need to complete the questionnaire off-line.
13. In order to submit your PQQ response you will need to login to the system again (step 5) and follow the process as above through to step 10.
14. In order to submit your PQQ response click on ‘attach document’ tab.
15. Once you are content that all of your documents have been attached click on the red ‘submit return’ tab.