Tender for Industrial Gas Cylinders

Tender for Industrial Gas Cylinders

West Lothian Council wish to source a capable supplier/s to supply and delivery industrial gas cylinders and bulk gas to West Lothian and Falkirk Council’s.

UK-Livingston: industrial gases

2012/S 115-190203

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Lothian Council
West Lothian Civic Centre, Howden South Road
Contact point(s): Corporate Procurement Unit
For the attention of: Sadie Trivett
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281811
E-mail: sadie.trivett@westlothian.gov.uk
Fax: +44 1506281325

Internet address(es):

General address of the contracting authority: http://www.westlothian.com/councilcontracts

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

Further information can be obtained from: West Lothian Council
West Lothian Civic Centre, Howden South Road
Contact point(s): Corporate Procurement Unit
For the attention of: Sadie Trivett
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281811
E-mail: sadie.trivett@westlothian.gov.uk
Fax: +44 1506281325
Internet address: http://www.westlothian.com/councilcontracts

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: West Lothian Council
West Lothian Civic Centre, Howden South Road
Contact point(s): Corporate Procurement Unit
For the attention of: Sadie Trivett
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281811
E-mail: sadie.trivett@westlothian.gov.uk
Fax: +44 1506281325
Internet address: http://www.westlothian.com/councilcontracts

Tenders or requests to participate must be sent to: West Lothian Council
West Lothian Civic Centre, Howden South Road
Contact point(s): As in 1.1
For the attention of: As in 1.1
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281811
Fax: +44 1506281325
Internet address: http://www.westlothian.com/councilcontracts

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Falkirk Council

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Industrial Gas Cylinders.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: West Lothian and Falkirk Regions.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

West Lothian Council wish to source a capable supplier/s to supply and delivery industrial gas cylinders and bulk gas to West Lothian and Falkirk Council’s.
It should be noted that delivery will be expected within 24 hours and emergency deliveries -same day may be required although the council’s will work with the supplier/s to try to keep emergency deliveries to a minimum. The tender contains mandatory requirements relating to Health & Safety, Risk Assessments and Method Statements for each council and requires both councils to be allocated a Relationship Manager of Senior Status to manage any issues and ensure the smooth running of this contract.
Any quantities listed are estimated and based on the previous 12 months spend. Where we have no data confirming usage we have listed the product as one unit for evaluation purposes. The contract is for 36 months with the option to extend for an additional 12 months.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=230825.

II.1.6)Common procurement vocabulary (CPV)

24110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract is for the supply of industrial gas cylinders and bulk propane gas and containers for West Lothian and Falkirk Council’s. The successful supplier/s will be required to carry out any relevant H & S -Gas handling training to ensure full legal compliance. Suppliers will be required to off load gas cylinders without the assistance of the council’s and store cylinders into secure cages. Method statements are required and it will be the responsibility of the successful supplier/s to carry out on going risk assessments, training and record keeping of same.
Suppliers are invited to bid for cylinder gas, bulk gas or both.
Estimated value excluding VAT: 192 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract is for a period of 36 months with the option to extend for an additional 12 months.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality. Weighting 20

3. Sustainability. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PS1435
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.7.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 30.7.2012 – 12:00
Place:

West Lothian Civic Centre.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The tender is open to all suitable organisations under the condition that they can fully service both council’s requirements i.e. adequate stock levels are available.
Emergency deliveries may be required, i.e. the same day and occasionally within a couple of hours of the order being placed. Where the supplier cannot deliver as agreed, and the council’s are required to collect the order, the council’s may expect the supplier’s to meet reasonable costs to cover resources, fuel etc.
Suppliers who cannot meet emergency deliveries should specify any delivery restrictions in their submission. Suppliers must also state if they are not willing to cover costs associated for non delivery within the agreed timescales.
Suppliers who can offer additional discounts i.e. early settlement discount etc should provide details in their tender submission.
Please use the link to the website under the contact details to obtain the tender documents. DO NOT click on the note interest button on this site as it does not send the tender to you. Documents can be obtained by following the link. https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/myTender.do.

(SC Ref:230825).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

West Lothian Council
West Lothian Civic Centre howden South Road
EH54 6FF Livingston
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.6.2012