Tender for Information Governance Training System

The University of Leeds wishes to procure an institutional information governance training system.

United Kingdom-Leeds: Training software package

2020/S 132-325112

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University of Leeds
Postal address: Purchasing Office, 1-3 Lifton Villas, Lifton Place
Town: Leeds
NUTS code: UKE42 Leeds
Postal code: LS2 9JZ
Country: United Kingdom
Contact person: Colin Challinor
E-mail: faccch@leeds.ac.uk
Telephone: +44 1133434104

Internet address(es):Main address: https://www.leeds.ac.uk/

Address of the buyer profile: https://www.leeds.ac.uk/purchasing

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Training-software-package./XKA4MPZP56

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Information Governance Training System

Reference number: 2020/25

II.1.2)Main CPV code

48931000 Training software package

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The University of Leeds wishes to procure an institutional information governance training system.

II.1.5)Estimated total value

Value excluding VAT: 220 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE42 Leeds

Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

The University of Leeds is seeking to procure an information governance training system to replace its current IT security training provision for staff. The system will manage and deliver mandatory web-based training for approximately 12 000 staff and 3 000 research postgraduate students and will provide management information and reporting to monitor engagement and effectiveness. API’s will enable integration with other University systems, including SAP. Integration with Active Directory is essential. The system will provide an engaging and interactive user experience by incorporating quizzes, videos and tests, whilst also being accessible to all users in line with the latest web accessibility regulations for public sector organisations. Course content must keep pace with UK/EU data protection regulation, and a proportion of the content must be customisable by the University of Leeds.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 220 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The initial contract term will be 3 years with an option to extend for a further 2 years (reviewed annually). The contract value is based on a 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

As specified in the standard questionnaire.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/XKA4MPZP56

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/08/2020

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/08/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Training-software-package./XKA4MPZP56

To respond to this opportunity, please click here:

https://neupc.delta-esourcing.com/respond/XKA4MPZP56

GO Reference: GO-202078-PRO-16804390

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United KingdomInternet address: http://www.justice.gov.uk

VI.4.2)Body responsible for mediation procedures

Official name: University of Leeds
Postal address: Woodhouse Lane
Town: Leeds
Postal code: LS2 9JZ
Country: United Kingdom
E-mail: centralpurchasing@adm.leeds.ac.uk
Telephone: +44 1133434855Internet address: https://www.leeds.ac.uk/purchasing

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: University of Leeds
Postal address: Purchasing Office, 1-3 Lifton Villas, Lifton Place
Town: Leeds
Postal code: LS2 9JZ
Country: United Kingdom
E-mail: centralpurchasing@adm.leeds.ac.uk
Telephone: +44 1133434855Internet address: https://www.leeds.ac.uk/purchasing

VI.5)Date of dispatch of this notice:

08/07/2020