Tender for installation of telecommunications equipment

Tender for installation of telecommunications equipment

Provision of Supply and Installation of Data and Telecommunications Cabling and Associated Services.

UK-London: installation of telecommunications equipment

2012/S 196-322483

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wandsworth Borough Council
Administration Department, The Town Hall
For the attention of: Stuart Wright
SW18 2PU London
Telephone: +44 20888718989
E-mail: swright@wandsworth.gov.uk

Internet address(es):

Address of the buyer profile: www.wandsworth.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Supply and Installation of Data and Telecommunications Cabling and Associated Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 5: Telecommunications services
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 280 000 GBP

II.1.5)Short description of the contract or purchase(s)

Installation of telecommunications equipment. Maintenance services of telecommunications equipment. Telecommunications cable and equipment. Supply and Installation of Data and Telecommunications Cabling and Associated Services. The Council intends establishing a framework of service providers capable of installing voice (1308) and data cabling (Cat5e) within Council properties.
II.1.6)Common procurement vocabulary (CPV)

45314000, 50330000, 32520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated annual value of the framework agreement is 70,000GBP although the Council gives no guarantee of expenditure.
Estimated value excluding VAT: 280 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The framework will run for a period of two years with an option to extend for a period of up to two further years and will commence in April 2013.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Completed PQQs, along with any supporting documentation must be submitted by 12:00 noon on 9.11.2012. Late submissions may not be considered.
Selection for inclusion within the tender list will be based on responses provided within the PQQ including but not limited to the following criteria. For full details of the evaluation criteria please refer to the PQQ: -.
1. Evidence of economic and financial standing in respect of viability to perform the contract requirements, including the requirement that turnover is at least one and a half the annual contract value.
2. Evidence of the following insurance level: Public Liability to a minimum of 5 000 000 GBP (five million pounds) per occurrence and Employers Liability to a minimum of 10 000 000 GBP(ten million pounds) or a statement that these will be obtained if awarded the contract;
3.Evidence of Technical and Professional Capacity and Ability, including:
a. Satisfactory evidence of at least three-years’ relevant experience of delivering similar contracts to the Council’s requirements;
b. Satisfactory evidence of the ability to deliver to the contract standard drawn from referees;
c. Satisfactory evidence of the professional and technical qualifications and experience of the individuals assigned to deliver the contract requirements;
4. Satisfactory evidence that the organisation has the capacity to deliver the contract requirements including the relevant plant and equipment that will be available;
5. Satisfactory evidence of a sound record of quality standards and sound policies including but not limited to health and safety, conflicts of interest, and equal opportunities;
6. Other criteria as listed in the PQQ.
It is intended to restrict the tender list to a maximum of six companies. If more than six companies fulfil the criteria for selection, those scoring the highest number of points on the evaluation criteria will be invited to tender.
Applicants are advised that references will be obtained in writing from three referees. It is the applicant’s responsibility to ensure that their referees respond within the time scale.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on procure4london.com.
Suppliers must register on this site to respond, although those already registered will not need to register again and will be able to use their existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to Response Manager and add the following Access Code: 57UX3UPMCJ. Suppliers should then follow the on screen instructions.
In the case of any technical difficulties please contact the Procure4london Helpdesk on call +44 8452707098 or email helpdesk@procure4london.com.

If you have any questions with regards to this opportunity, please use the message facility available via the Procure4London portal. GO Reference: GO-2012109-PRO-4306353.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.10.2012