Tender for Integrated Human Resources and Payroll Solution

Tender for Integrated Human Resources and Payroll Solution

Adur District Council on behalf of both Adur District Council and and Worthing Borough Council are inviting suitable providers to tender for the supply, implementation and maintenance of an Integrated Human Resources and Payroll Solution.

United Kingdom-Worthing: Time accounting or human resources software package

2019/S 211-517187

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Supply, Implementation and Maintenance of an Integrated Human Resources and Payroll Solution
Postal address: Adur District Council, Town Hall, Chapel Road
Town: Worthing
NUTS code: UKJ27
Postal code: BN11 1HA
Country: United Kingdom
Contact person: Procurement Department
E-mail: procurement@adur-worthing.gov.uk
Telephone: +44 1903221499
Internet address(es):Main address: https://www.adur-worthing.gov.uk/

Address of the buyer profile: https://in-tendhost.co.uk/adur-worthing/aspx/Home

I.1)Name and addresses

Official name: Worthing Borough Council
Postal address: Town Hall, Chapel Road
Town: Worthing
NUTS code: UKJ27
Postal code: BN11 1HA
Country: United Kingdom
Contact person: Procurement Department
E-mail: procurement@adur-worthing.gov.uk
Telephone: +44 1903221499
Internet address(es):Main address: https://www.adur-worthing.gov.uk/

Address of the buyer profile: https://in-tendhost.co.uk/adur-worthing/aspx/Home

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/adur-worthing/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/adur-worthing/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/adur-worthing/aspx/Home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Supply, Implementation and Maintenance of an Integrated Human Resources and Payroll Solution

Reference number: P0036-2019

II.1.2)Main CPV code

48450000

II.1.3)Type of contract

Services

II.1.4)Short description:

Adur District Council on behalf of both Adur District Council and and Worthing Borough Council are inviting suitable providers to tender for the supply, implementation and maintenance of an Integrated Human Resources and Payroll Solution. The solution may be a locally hosted or a cloud based solution, but must be an established system that has delivered tangible and demonstrable benefits to other clients. The solution should have the following functionality:

1) Capable of running multiple payrolls with different paydates and payscales;

2) Capable of handling a minimum 2200 multiposts;

3) Capable of handling pension deductions;

4) Solution must be HMRC accredited;

5) Self-service function for staff;

6) Have a flexible customer generated reporting tool;

7) Have workflow management;

8) Be capable of integrating with other Council systems including Matsoft application.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48450000

II.2.3)Place of performance

NUTS code: UKJ27
Main site or place of performance:

II.2.4)Description of the procurement:

Adur District Council on behalf of both Adur District Council and and Worthing Borough Council are inviting suitable providers to tender for the supply, implementation and maintenance of an Integrated Human Resources and Payroll Solution. The solution may be a locally hosted or a cloud based solution, but must be an established system that has delivered tangible and demonstrable benefits to other clients. The solution should have the following functionality:

1) Capable of running multiple payrolls with different paydates and payscales;

2) Capable of handling a minimum 2200 multiposts;

3) Capable of handling pension deductions;

4) Solution must be HMRC accredited;

5) Self-service function for staff;

6) Have a flexible customer generated reporting tool;

7) Have workflow management;

8) Be capable of integrating with other Council systems including Matsoft application.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 169-413152

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/12/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 27/12/2019
Local time: 18:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Adur District CouncilTown
Postal address: Town Hall, Chapel Road
Town: Worthing
Postal code: BN11 1HA
Country: United Kingdom
E-mail: procurement@adur-worthing.gov.uk
Telephone: +44 1903221499Internet address: https://www.adur-worthing.gov.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/10/2019