Tender for Integrated signage and Mapping System

Tender for Integrated signage and Mapping System

Portsmouth City Council (PCC) seeks a suitably qualified and experienced company to manufacture, supply and install a minimum of 30 wayfinding sign products.

UK-Portsmouth: maps

2012/S 221-364281

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 5 Core 1, Civic Office, Guildhall Square
For the attention of: Nichola Waight
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688262
E-mail: Nichola.Waight@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Wayfinding – Integrated signage and Mapping System – Portsmouth.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Portsmouth.
NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (PCC) seeks a suitably qualified and experienced company to manufacture, supply and install a minimum of 30 wayfinding sign products.
The design of the signs has been completed by a third party, Atkins, and as such this tender is for the manufacture, supply and installation of the products to the specification as detailed in the Tender document.
The successful supplier will be required to work with the Council, contractor (Colas) and consultant (Atkins) involved in the scheme, to deliver the final product.
There will be a requirement to replace the mapping panels throughout the life of the contract, as directed by the council and the cost for this should be included as part of your bid. The successful supplier will also be required to maintain certain elements of the products in line with the agreement i.e. repair to damaged products.
The scope of work includes, but may not be limited to;
— Manufacture totems, finger posts, fixings for the ground according to product specification supplied,
— Install products on the footpaths and footways in compliance with PCC,
— Work effectively with the Council, Colas and Atkins,
— Update mapping panels (artwork will be supplied by PCC) as required throughout the life of the contract.
II.1.6)Common procurement vocabulary (CPV)

22114300, 45213316, 45233290

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Portsmouth City Council seeks a suitably qualified and experienced company to manufacture, supply and install a minimum of 30 wayfinding products within the Portsmouth area.
The designs, including dimensions and materials, are supplied as part of the tender and have been designed by Atkins, our preferred consultant.
The successful supplier will be expected to deliver the below areas;
— Produce a design for the foundations of the signs in line with the detail given in the tender document. Designs for each of the three products must be supplied,
— Install the foundations and sign products in line with the Council’s Safety at Street works and road works policy (supplied as part of the tender) in the locations that are finally agreed and will be supplied by Atkins, but which fall within the mapped area shown in the tender document,
— Work efficiently and effectively with the council, contractor (Colas) and consultant (Atkins) thought out the life of the contract. The successful supplier will be expected to work with Atkins on designs and final locations, and Colas for installation plans and arrangements,
— Source the material and manufacture the totems and finger posts to the finally agreed designs,
— Update mapping panels as required throughout the term of the contract as directed by the Council,
— Complete the works to the activity schedule agreed, which includes the final installations that should be completed by August 2013.
II.2.2)Information about options

Options: yes
Description of these options: The initial contract period will be for 3 years with an option to extend annually for 3 Years to a maximum of 6 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed in tnder document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in tender document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender document.
Minimum level(s) of standards possibly required: As detailed in tender document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in tender document.
Minimum level(s) of standards possibly required:
As detailed in tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ETR/etr119/2012/524910/T
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.1.2013 – 14:00
IV.3.4)Time limit for receipt of tenders or requests to participate

3.1.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 3.1.2013 – 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.11.2012