Tender for Interim Combined Arms Virtual Trainer

Tender for Interim Combined Arms Virtual Trainer

Potential requirement for the provision of a interim combined arms virtual trainer (Deployable).
ICAVS(D) will be used to provide teams and junior commanders with a simple, effective computer-based training environment.

United Kingdom-Bristol: Training and simulation in firearms and ammunition

2020/S 129-318152

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Land Equipment, Training and Simulation Systems Programme (TSSP)
Postal address: MoD Cedar 2B, Mail Point #3260, MOD Abbey Wood, Filton
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact person: Sally Whitworth
E-mail: sally.whitworth201@mod.gov.uk
Telephone: +44 3067986126

Internet address(es):

General address of the contracting authority/entity: www.contracts.mod.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Interim Combined Arms Virtual Trainer (Deployable) ICAVS(D)

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Training and simulation services in the fields of defence and security
Main site or location of works, place of delivery or of performance: ??????,United Kingdom.
NUTS code CY ??????,UK UNITED KINGDOM
II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Training and simulation in firearms and ammunition, training and simulation in military vehicles, training and simulation in military electronic systems, training and simulation in security equipment. The Training & Simulation System Portfolio (TSSP) team, part of DE&S within the UK MoD, is considering the potential requirement for the provision of a interim combined arms virtual trainer (Deployable).
ICAVS(D) will be used to provide teams and junior commanders with a simple, effective computer-based training environment that enables them to carry out tactics, techniques and procedures (TTPs) and command and control (C2), patrolling, counter-IED, ISTAR management and exploitation and mission planning training in a realistic virtual environment.
An outline of the proposed requirement will be to demonstrate, implement and ultimately manage, over a period of 4 years plus 2 option years in 1 year increments, a managed service capable of delivering individual, platoon to company level (or service/arm equivalent) collective training across the UK and abroad.
It will support a range of environments, equipment and missions types by being flexible in its scenario generation and content integration, exploiting MOD corporate simulation data where practicable.
ICAVS(D) will contribute to the preparation of land environment (LE) force elements (FEs) force preparation through provision of exercise design which will provide specific unit exercise scenarios that are pre-scripted and reflect the collective training objectives (CTOs) for each service/arm.
The ICAVS(D) capability will provide exercises at unit locations, or agreed alternatives, through the provision of training delivery of virtual simulated training utilising CTO and commanding officers direction of a minimum number of circa 70 events with the scope to extend to add additional training events (circa +70). The contract will also need the flexibility to enable additional experimentation events, over and above the aforementioned training events.
After action review (AAR) will provide the facility to deliver a debrief to the training audiences, which will be presented by the unit chain of command with support from the service provider.in issuing this contract notice and engaging with the market, the authority is not committing to carrying out any procurement in relation to the requirements stated in this notice. If third parties are interested in engaging with the authority in relation to the requirements stated here they must do so without sharing information that is protected by copyright or patents.

II.1.6)Common procurement vocabulary (CPV)

80620000 Training and simulation in firearms and ammunition80630000 Training and simulation in military vehicles80660000 Training and simulation in military electronic systems80610000 Training and simulation in security equipment

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The ICAVS(D) capability will provide exercises at unit locations, or agreed alternatives (UK, Cyprus, Brunei), through the provision of training delivery of virtual simulated training utilising CTO and commanding officers direction of a minimum number of circa 70 events with the scope to extend to add additional training events (circa +70). The contract will also need the flexibility to enable additional experimentation events, over and above the aforementioned training events.
After action review (AAR) will provide the facility to deliver a debrief to the training audiences, which will be presented by the unit chain of command with support from the service provider.
Over a period of 4 years plus 2 option years in 1 year increments, but the authority reserve the right to take both option years together.
Estimated value excluding VAT:
Range: between 8 000 000 and 25 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 option years in 1 year increments, but the authority reserve the right to take both option years together.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority reserves the right to ask for an Indemnity, guarantee or bank bond if the supplier does not meet the standard for economic and financial standing. A parent company guarantee may also be required dependent on the formation and financial standing of the contracting business.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contract and services provided will be made against an agreed payment plan. Payments will follow successful delivery and acceptance of services. The end to end process for the aforementioned conditions shall be handled within the CP&F system (The DE&S Procurement and Payments software). Financing and payment conditions shall be included in the ITN.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a wholly legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the authority reserves the right to amend the terms of the Security Aspects Letter to reflect these changes in national law or government policy whether in respect of the applicable protective marking scheme, specific; protective markings given, the aspects of which any protective marking applies or otherwise.
Candidates may be required to have the necessary Personal Security Clearances (PSCs) and may need to have access to facilities with security clearance (Facility Security Clearance ‘FSC’s’) e.g. on the list X register in the UK. Candidates which do not yet hold security clearance may obtain such clearance prior to the anticipated contract award. This requirement will be detailed further at ITN.
The Cyber Risk Assessment for the procurement is moderate, as defined in DEFSTAN 05-138.
The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is Moderate (Reference – RAR-G28Y5FXZ). As the assessment has been deemed as moderate potential suppliers will need to verify their identity before they are able to complete an supplier assurance questionnaire (SAQ). This is a requirement which may take up to a week to complete before being able to access the SAQ.
All suppliers must complete a SAQ, via the Supplier Cyber Protection Service, to demonstrate their level of compliance against the required Cyber Risk Level. The reference number is RAR-G28Y5FXZ.
Tenderers must, as a minimum, have Cyber Essentials Plus and conform to the Moderate DEFSTAN 05-138 controls.
If the tenderer cannot meet the level of security controls required by the contract start date it does not mean an immediate fail. The tenderer should submit a Cyber Implementation Plan (CIP) as part of their tender submission detailing the steps they would take to meet the necessary controls, together with associated timescales, details of any equivalent standards they have, or reasons why they are unable to comply.
For note, the requirement for compliance with the cyber security controls is being extended to apply throughout the Defence supply chain. Where the prime contractor intends to sub-contract any part of the requirement, they must assess the cyber risk for that sub-contract and ensure their supply chain has the appropriate controls, or an agreed implementation plan, in place prior to sub-contract award.
TUPE may apply from the current in-service Unit Based Virtual Trainer contract out NSC.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 31.5.2021
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance information and formalities necessary for evaluating if the requirements are met: evidence of appropriate professional risk indemnity; at least 2 years certified audited accounts in statutory form, profit and loss account and balance sheet; statement of overall turnover to be provided with DPQQ. A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
Minimum level(s) of standards possibly required: The estimated average annual contract value is GBP 2 000 000- GBP 4 000 000. If the estimated average annual contract value is greater than 40 % of the supplier’s turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:
1) any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
2) state whether the supplier is willing to provide the authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Evidence of appropriate professional risk indemnity; at least 2 years certified audited accounts in statutory form, profit and loss account and balance sheet; statement of overall turnover to be provided with DPQQ. A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
Minimum level(s) of standards possibly required: The authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:
1) any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
2) state whether the supplier is willing to provide the authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary; and:
(i) the dates on which the goods were sold or the services provided;
(ii) the consideration received;
(iii) the identity of the person to whom the goods were sold or the service were provided;
(iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and
(v) where — (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided
(d) a statement of the technicians or technical services available to the economic operator to:
(i) carry out the work under the contract; or
(ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;
(e) a statement of the economic operator’s:
(i) technical facilities;
(ii) measures for ensuring quality;
(iii) study and research facilities; and
(iv) internal rules regarding intellectual property;
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member state in which the economic operator is established:
(i) on the technical capacity of the economic operator; and
(ii) if relevant, on the economic operator’s study and research facilities and quality control measures;
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator’s educational and professional qualifications where the economic operator is an individual and:
(i) if any, those of the economic operator’s managerial staff; and
(ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract;
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority;
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority;
(n) a certificate:
(i) attesting conformity to quality management systems standards based on the relevant European standard; and
(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification;
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
This and any other information required for evaluation will be sought through the associated dynamic pre-qualification questionnaire (DPPQ).
The main contractor will be required to provide evidence of its subcontractor’s ability to process, store and transmit classified information at UK Official.
Minimum level(s) of standards possibly required
The authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor:
1) Requires access to classified information at UK Official; and
2) Fails to provide evidence to the satisfaction of the authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
The main contractor will be required to provide evidence of its subcontractor’s ability to process, store and transmit classified information at UK Official by describing the required Facility Security Clearance (FSC) granted by its national or designated security authority.
Minimum level(s) of standards possibly required
The authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor:
1) requires access to classified information at UK Official; and
2) fails to provide evidence to the satisfaction of the authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2 and maximum number 6
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on www.contracts.mod.uk. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

The deadline for submitting your response(s) is 14 August 2020 at 12.00 noon. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties, please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk.

Interested suppliers are required to complete the dynamic PQQ to provide information that allows the authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at sections III.2.1),III.2.2) and III.2.3) of this contract notice.
The authority will use the DPQQ response to create a shortlist of tenderers who:
1) are eligible to participate under section III.2.1) of this contract notice;
2) fulfil any minimum standards under sections III.2.2) and III.2.3) of this contract notice; and
3) best meet in terms of capacity and capability the selection criteria set out Ssctions III.2.2) and III.2.3) of this contract notice.
Full details of the evaluation procedure for selecting the candidate tenderers to be invited to the ITN stage of the competition process will be set out in the dynamic PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TSSP/129

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2019/S 241-593548 of 13.12.2019

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.8.2020 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.10.2020

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Electronic trading

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system.

Cyber Risk Level reference number is RAR-G28Y5FXZ.
There is a possibility that this requirement will be transferred into the Collective Training Transformation Programme (CTTP) during the lifespan of this contract.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following access code: 843E32C455.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ’s) or the user guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

Go reference: GO-202073-DCB-16794005

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, Land Equipment, Training and Simulation Systems Programme (TSSP)
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
E-mail: sally.whitworth201@mod.gov.uk
Telephone: +44 3067986126
Internet address: www.contracts.mod.uk

Body responsible for mediation procedures

Official name: Ministry of Defence, Land Equipment, Training and Simulation Systems Programme (TSSP)
Town: Bristol
Country: United Kingdom
E-mail: sally.whitworth201@mod.gov.uk
Telephone: +44 3067986126
Internet address: www.contracts.mod.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Ministry of Defence, Land Equipment, Training and Simulation Systems Portfolio (TSSP)
Town: Bristol
Country: United Kingdom
E-mail: sally.whitworth201@mod.gov.uk
Telephone: +44 3067986126

VI.5)Date of dispatch of this notice:

3.7.2020