Tender for Intranet System

Tender for Intranet System

The Council is looking for an intranet system which may include some of the following areas:
– a central ‘hub’ for communication for all staff.

United Kingdom-Northallerton: Software package and information systems

2013/S 173-299219

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Yorkshire County Council
County Hall
For the attention of: Wendy Pain, Jason Stapley
DL7 8AD Northallerton
Telephone: +44 1609533868
E-mail: wendy.pain@northyorks.gov.uk

Further information can be obtained from: YORtender

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: YORtender

Tenders or requests to participate must be sent to: YORtender

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of an Intranet System (NEW).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: North Yorkshire.
NUTS code UKE2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council is looking for an intranet system which may include some of the following areas:
– a central ‘hub’ for communication for all staff;
– social features such as forums, surveys and interactive social media elements;
– HR information on policies and advice which managers and employees can access by themselves;
– interactive functionality such as linking with calendars and room bookings;
– be accessible to a range of user with varying needs;
– multi-level workflow, maintainable by an overarching administration team;
– email alerts and audit trails for content editors;
– definable search and the ability for the Web team to set up searches;
– a self-service buying and selling notice board;
– a news feature including an archiving ability;
– accessible by mobile devices.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48200000, 72000000, 72212200, 72212220

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

North Yorkshire County Council (the Council) is looking to procure a single supplier for a Framework Agreement through which the chosen supplier will develop and deliver a replacement Intranet site for the Council. The Council intends to use the framework and the other Public Sector Organisations listed below have the option to use the framework although there is no guarantee that they will and they are not obliged to do so.
The following Public Sector Organisations are within the same boundaries as the Council.
These public sector organisations are:
Ryedale District Council;
Scarborough Borough Council;
Harrogate Borough Council;
Craven District Council;
Hambleton District Council;
Selby District Council;
Richmondshire District Council;
North Yorkshire Police Authority;
North Yorkshire Fire and Rescue Authority;
NHS Vale of York CCG;
NHS Hambleton, Richmondshire and Whitby CCG;
NHS Harrogate and Rural District CCG;
NHS Scarborough and Ryedale CCG;
North Yorkshire Moors National Park Authority;
Yorkshire Dales National Park Authority.
The Council currently has 9000 employees who will need access to the intranet however due to Local Government financial constraints these figures may change substantially over the framework period. Approximately 6,500 of our staff have access to the Council’s network through a Council computer and are in most cases office based. There are another 2,500 staff who have access to the network but do not have a Council computer. In short we have; office and mobile staff who are situated in different geographical locations across North Yorkshire and have differing needs for an intranet and access to it.
The aim of the Intranet has to be that it is easy for users to find things, even if that is asked as a question or a key word search. The Intranet needs to be a form of knowledge base which is
updated by staff themselves and therefore easy to maintain and keep up to date. Further information on the requirement can be found within Section II 1.5.
The value range for whole framework requirement is between GBP 0 rising to GBP 500,000.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to Tender Documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to Tender Documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to Tender Documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to Tender Documentation.
Minimum level(s) of standards possibly required: Please refer to Tender Documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to Tender Documentation.
Minimum level(s) of standards possibly required:
Please refer to Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: The appraisal of the Questionnaire will be based on the responses from the organisation with regard to their economic and financial standing, technical ability and previous experience. For the purpose of this contract, technical ability will be regarded as:
– Customer service and support capabilities;
– Previous experience of similar contracts.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To access the tender documents you must register your organisation details on the YORtender system on the following the link https://www.yortender.co.uk/ by creating a username, password and Company profile.

To view details of this contract, click on the Current Opportunities icon, the Opportunity should be displayed on the page; alternatively use the Opportunity Search icon to find the opportunity. In the search criteria set:
— Organisation to: North Yorkshire County Council
— Use the ‘Contains’ search to search by key word or the contract ID: YORE-9B2HHT Display tenders to: All,
— Matching categories to: All.
Click search and the details of this contract should be displayed. Once you locate the tender you will needto express your interest in this tender by clicking the Register tab which will then allow you to download any documentation required, complete and re-attach the documents to the system. This should be done in advance of the deadline date. If you require further information,
guidance or support using YORtender please visit thewebsite link https://www.yortender.co.uk/

procontract/help.nsf/frm_banner_help?openform which contains an overview of the system as well as detailed guidance for registering and participating in procurement projects.
If you have specific system issues please contact the Yortender Helpdesk; tel: +44 8445434579 or

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

North Yorkshire County Council
County Hall
DL7 8AD Northallerton

Body responsible for mediation procedures

North Yorkshire County Council
County Hall
DL7 8AD Northallerton

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: North Yorkshire County Council shall in accordance with the Public Contracts (amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include:
a) the criteria for the award of the contract;
b) the reasons for the decision;
c) the name of the economic operator to be awarded;
d) a precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph 1.1 of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2006(SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by abreach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.9.2013