Tender for IT Data Storage Systems

Tender for IT Data Storage Systems

IT data storage systems and associated equipment in the future.

United Kingdom-Reading: Computer equipment and supplies

2019/S 076-180300

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
United Kingdom
Contact person: Procurement at ECMWF
E-mail: procurement@ecmwf.int
NUTS code: UKJ11
Internet address(es):Main address: https://www.ecmwf.int/

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ecmwf.int/en/about/suppliers
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

Other activity: Meteorological Services

Section II: Object

II.1)Scope of the procurement


ECMWF/ITT/2017/262 (SECOND CALL) IT Data Storage Systems

Reference number: ECMWF/ITT/2017/262(2)

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

To extend the existing Framework Agreement for future acquisition of IT data storage systems and ancillary products.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ11
NUTS code: ITH55
Main site or place of performance:

ECMWF, Shinfield Park, Reading, Berkshire RG9 2AX, UK — until 2020.

ECMWF Data Centre, Tecnopolo di Bologna, Via Stalingrado, Bologna, Italy — from 2019/20.

II.2.4)Description of the procurement:

This ITT will result in additional suppliers being added to the Framework Agreement for the purchase of further IT data storage systems and associated equipment in the future. The Framework Agreement will select a restricted pool of suppliers for an initial duration of 3 years, with one possible extension of 2 years. Suppliers which are already on the existing Framework Agreement need not respond to this ITT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Track record / Weighting: 10
Quality criterion – Name: Pre-sales technical support / Weighting: 30
Quality criterion – Name: Quality of the proposal / Weighting: 30
Cost criterion – Name: Proposed pricing mechanism / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Possibility of 2 year extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

See VI.3).

Tenders must be submitted according to the instructions in the ITT document by email to: bonditt262@ecmwf.int

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/05/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/05/2019
Local time: 14:00

Reading, UK.

Information about authorised persons and opening procedure:

Not applicable.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The procurement for the contract will be conducted in accordance with ECMWF’s procedures as set out in ECMWF’s invitation to tender document, which will be available on ECMWF’s website at https://www.ecmwf.int/en/about/suppliers and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction.

Tenders must be submitted by email as described in the ITT document. Hard copy (paper) submissions will not be accepted.

VI.4)Procedures for review

VI.4.1)Review body

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
United KingdomInternet address: https://www.ecmwf.int/en/about/suppliers
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

See instructions on ECMWF’s Supplier web page: https://www.ecmwf.int/en/about/suppliers

VI.4.4)Service from which information about the review procedure may be obtained

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
United KingdomInternet address: https://www.ecmwf.int/en/about/suppliers

VI.5)Date of dispatch of this notice: