Tender for IT Storage and Secure Disposal Services

Tender for IT Storage and Secure Disposal Services

Essex is retendering its current contract for the secure storage and disposal of data bearing items.

United Kingdom-Chelmsford: Computer-related services

2018/S 142-324733

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Essex County Council
County Hall, Market Road
United Kingdom
Contact person: Cara Gale
Telephone: +44 3330136277
E-mail: cara.gale@essex.gov.uk
NUTS code: UKH3
Internet address(es):Main address: http://www.delta-esourcing.com

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Computer-related-services./ZT8UZVB7Z8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/ZT8UZVB7Z8
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com/tenders/UK-title/ZT8UZVB7Z8

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


0591 Provision of IT Storage and Secure Disposal Services

Reference number: 0591

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Essex is retendering its current contract for the secure storage and disposal of data bearing items owned by Essex County Council. In addition to this, services are required for PAT testing, Functionality testing and recycling of ICT equipment for donation to charities.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:


II.2.4)Description of the procurement:

IT Storage and Secure Disposal Framework Agreement for the provision of a secure storage facility with the ability to refresh, build, secure wipe, dispose of data bearing items, to undertake PAT testing and facilitate a Community Computing Scheme for the Authority, other Contracting Bodies and members of the Essex Online Partnership (EOLP) which are listed in an annex in the specification. The Contract Term for the framework shall be for a period of 4 years. Essex County Council (ECC) are concurrently calling off the Framework for an initial period of 1 year with the option to extend for a further 3 periods of 12 months at the Authorities discretion. ECC hold various pieces of equipment at 3 sites in Essex which will require storage and disposal at the commencement of the Call Off Contract. Suppliers are able to view the equipment on 6th and 7th August to enable them to price appropriately for implementation.

ECC require the secure storage facility to be local to their main hub in Chelmsford with CCTV and Alarm systems in a PNC (Police National Computer) check area with vehicle number plate recognition. The Authority require the ability to deliver and collect equipment from the facility with an online inventory system to book such equipment in and out to enable accurate stock control and delivery processing.

There is a requirement for the successful supplier to facilitate a Community Computing Scheme where charities and non profit organisations can request up to 5 pc’s to be donated from the Authority. The successful supplier will be required to provide services to securely wipe, refurbish and prepare the equipment for donation, whilst selling excess equipment that has also been securely wiped to fund the running of the scheme.

The Authority will flag any equipment delivered to the storage facility that is for disposal, so it may be processed via the community computing scheme, with any monetary resale value of destroyed equipment processed in line with The Waste Electrical and Electronic Equipment Directive (WEEE Directive), which is the European Community Directive 2012/19/EU on waste electrical and electronic equipment (WEEE) which, together with the RoHS Directive 2002/95/EC.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Price / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

This Framework may be extended at the Authorities discretion for 3 further periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 120 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/08/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Year 2, 3 or 4 depending on whether options to extend are used

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The estimated value indicated at II.1.5 is indicative only. No level of expenditure is guaranteed by the Authority or its partners. The figures stated are an estimate of the potential value of all contracts that may be entered in to by ECC and the other organisations named as able to contract with the successful suppliers during the contract period. ECC reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. ECC will not be responsible for any costs incurred by potential suppliers (or any other person participating in the process)in relation to this procurement exercise including if the procurement exercise is cancelled. Each bidder shall be responsible for its own costs and expenses incurred in participating in this process. A copy of the permissible users can be found as an appendix to the specification in the Procurement documents available on the portal link below. For more general information please email the contact stated within this notice. The access code for this opportunity on BiP Delta is ZT8UZVB7Z8.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-2018724-PRO-12870198

VI.4)Procedures for review

VI.4.1)Review body

High Court, Royal Courts of Justice
The Strand
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: