Tender for Job Scheduling System

Tender for Job Scheduling System

ICT based property repairs and maintenance system including comprehensive job costing module.
UK-Irvine: Miscellaneous software development services and computer systems.

2013/S 058-096030

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement
For the attention of: Maurice McTeague, Category Manager/Team Leader
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
E-mail: procurement@north-ayrshire.gov.uk
Fax: +44 1294324054

Internet address(es):

General address of the contracting authority: http://www.north-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

Further information can be obtained from: Public Contracts Scotland Website
N/A, N/A
Contact point(s): N/A
For the attention of: N/A
KA12 8EE N/A
UNITED KINGDOM
Telephone: +44 8456030590
Fax: +44 1294324054
Internet address: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=258702

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Public Contracts Scotland Website
N/A, N/A
Contact point(s): N/A
For the attention of: N/A
KA12 8EE N/A
UNITED KINGDOM
Telephone: +44 8456030590
Fax: +44 1294324054
Internet address: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=258702

Tenders or requests to participate must be sent to: Public Cntracts Scotland Website – POSTBOX
N/A, N/A
Contact point(s): N/A
For the attention of: N/A
KA12 8EE N/A
UNITED KINGDOM
Telephone: +44 8456030590
Fax: +44 1294324054
Internet address: http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=258702

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ICT based property repairs and maintenance system including comprehensive job costing module.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: North Ayrshire.
NUTS code UKM33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

service provider to supply, deliver, install configure, integrate and maintain a replacement integrated property repairs and maintenance management solution. Contract for initial 3 year period to include options to extend for up to 5 additional 1 year periods.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=258702

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=258702

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

72212900

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Refer to statement of requirements.
II.2.2)Information about options

Options: yes
Description of these options: Refer to statement of requirements.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 2.9.2013. Completion 31.8.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per the ITT document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the ITT document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per the ITT document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the ITT document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the ITT document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the ITT document.
Minimum level(s) of standards possibly required: As per the ITT document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NAC\BS\2013-03.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.4.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 1.5.2013 – 13:00
Place:

Cunninghame House, Irvine, KA12 8EE.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please note that any questions / queries re this tender opportunity must be raised through the electronic facility within the Public Contracts Scotland portal only. However questions may only be asked up until 12:00 noon on 24.4.2013. While the system will allow and record questions after this time, North Ayrshire Council will not respond, given the proximity to the submission deadline.
(SC Ref:258702)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: North Ayrshire Council will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

20.3.2013
Requirement for Job Scheduling System