Tender for Key Holding and Security Services

Tender for Key Holding and Security Services – Staffordshire

2019/S 101-244834

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Staffordshire County Council
Staffordshire Place 1, Tipping Street
Stafford
ST16 2DH
United Kingdom
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS code: UKG24

Internet address(es):Main address: https://www.staffordshire.gov.uk/Homepage.aspx

Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login#

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login#

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Security Services — Key Holding and Call Out Services and Security for Unoccupied Buildings

Reference number: IA1717

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

Framework Agreement for the provision of security services — key holding and call-out services and security for unoccupied buildings.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Key Holding and Call-Out Services

Lot No: 1

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Staffordshire.

II.2.4)Description of the procurement:

To provide a key holding and call-out service for any Staffordshire County Council premises who wish to use this service. The premises are situated at various locations throughout the County of Staffordshire. The Company and all personnel responding to call-outs shall hold a current SIA licence throughout the duration of the contract.

The contractor shall always provide an appropriate and adequate number of suitably qualified and trained personnel to provide this service to respond to any call-outs, as quickly as possible and no more than 45 minutes after the initial call. To respond to all alarm activation (intruder, fire and environmental) or call-outs from the Police, Fire Service or Staffordshire County Council personnel at all times outside normal office hours in occupied premises and in addition for Schools, during their holiday periods. To respond to all alarm activation (intruder, fire and environmental) or call-outs from the Police, Fire Service or Staffordshire County Council personnel 24/7 — 365 for vacant, un-occupied properties. The contractor is required to hold a set of premise keys and any access door codes for Staffordshire County Council premises who have requested a key holder service in a safe and secure manner, for the purpose of been able to gain access into the premises if there were to be an alarm activation or were called out by the police, fire service or member of Staffordshire County Council out-side normal premise operating hours. The contractor will be classed as key holder number one by Staffordshire County Council monitoring services and will be the first point of contact in case of an alarm activation, which could be fire and/or intruder alarm and/or environmental alarms outside normal operating hours in operation buildings and anytime within closed/vacant buildings.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2021

This contract is subject to renewal: yes

Description of renewals:

1.10.2021 to 30.9.2022 and 1.10.2022 to 30.9.2023.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

There are 2 options to extend available: 1.10.2021 to 30.9.2022 and 1.10.2022 to 30.9.2023.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Security Services for Unoccupied Buildings

Lot No: 2

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Staffordshire.

II.2.4)Description of the procurement:

To provide a full and varied range of high quality security options for Staffordshire County Council’s properties which are situated at various locations throughout the County of Staffordshire, as and when required. All personnel who will be involved in any type of guarding shall hold a current SIA licence throughout the duration of the contract.

To be available to carry out all planned and pre-booked work for the complete range of security options during the hours of 7:30 to 18:00 Monday to Friday. To be available 24/7 — 365 days to carryout emergency security options such as boarding a property, installation of battery-operated alarm systems. To be able to deploy a static guard within 24 hours of the request, to protect a property/site as required for any period of time within a 24-hour time period or a continual 24-hour time period. To provide a patrolling service as and when required by Staffordshire County Council — with the option to have an internal and/or external inspection made of the premises and site. Frequency of visits will be determined by nominated officers of Staffordshire County Council.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2021

This contract is subject to renewal: yes

Description of renewals:

1.10.2021 to 30.9.2022.

1.10.2022 to 30.9.2023.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

There are 2 options to extend available 1.10.2021 to 30.9.2022 and 1.10.2022 to 30.9.2023.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 2

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/07/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/07/2019

Local time: 13:00

Place:

SCC Offices.

Information about authorised persons and opening procedure:

SCC staff in attendance only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
United Kingdom

VI.4.2)Body responsible for mediation procedures

Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
United Kingdom

VI.5)Date of dispatch of this notice:

24/05/2019