Tender for Laboratory Information Management System Service

Tender for Laboratory Information Management System Service

To procure a national Laboratory Information Management System Service to underpin the development of NHS Pathology Services in Wales.

United Kingdom-Cardiff: Laboratory services

2020/S 019-041924

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Velindre University NHS Trust (as hosts of NHS Wales Informatics Service)
Postal address: Ty Glan-yr-Afon, 21 Cowbridge Road East
Town: Cardiff
NUTS code: UK
Postal code: CF11 9AD
Country: United Kingdom
Contact person: Katharine Fletcher
E-mail: katharine.fletcher@wales.nhs.uk
Telephone: +44 2920502086Internet address(es):Main address: http://www.nwis.wales.nhs.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.1)Name and addresses

Official name: Aneurin Bevan University Health Board
Postal address: St Cadoc’s Hospital, Lodge Road, Caerleon
Town: Newport
NUTS code: UK
Postal code: NP18 3XQ
Country: United Kingdom
Contact person: Rob Type
E-mail: rob.type@wales.nhs.ukInternet address(es):Main address: https://www.wales.nhs.uk

I.1)Name and addresses

Official name: Velindre University NHS Trust
Postal address: Unit 2, Charnwood Court, Parc Nantgarw, Nantgarw
Town: Cardiff
NUTS code: UK
Postal code: CF15 7QZ
Country: United Kingdom
Contact person: Christine Thorne
E-mail: Christine.thorne@wales.nhs.ukInternet address(es):Main address: http://www.wales.nhs.uk

I.1)Name and addresses

Official name: Swansea Bay University Health Board
Postal address: One Talbot Gateway, Baglan Energy Park, Baglan
Town: Port Talbot
NUTS code: UK
Postal code: SA12 7BR
Country: United Kingdom
Contact person: Keir Warner
E-mail: keir.warner@wales.nhs.ukInternet address(es):Main address: http://www.wales.nhs.uk

I.1)Name and addresses

Official name: Betsi Cadwaladar University Health Board
Postal address: Ysbyty Gwynedd, Penrhosgarnedd
Town: Bangor
NUTS code: UK
Postal code: LL57 2PW
Country: United Kingdom
Contact person: Simon Whitehead
E-mail: simon.whitehead@wales.nhs.ukInternet address(es):Main address: http://www.wales.nhs.uk

I.1)Name and addresses

Official name: Cardiff and Vale University Health Board
Postal address: University Hospital of Wales, Heath Park
Town: Cardiff
NUTS code: UK
Postal code: CF14 4XW
Country: United Kingdom
Contact person: Claire Salisbury
E-mail: claire.salisbury@wales.nhs.ukInternet address(es):Main address: http://www.wales.nhs.uk

I.1)Name and addresses

Official name: Cwm Taf Morgannwg University Health Board
Postal address: Ynysmeurig House, Navigation Park
Town: Abercynon
NUTS code: UK
Postal code: CF45 4SN
Country: United Kingdom
Contact person: Esther Price
E-mail: esther.price@wales.nhs.ukInternet address(es):Main address: http://www.wales.nhs.uk

I.1)Name and addresses

Official name: Hywel Dda University Health Board
Postal address: Prince Philip Hospital, Bryngwyn Mawr, Llanelli
Town: Carmarthenshire
NUTS code: UK
Postal code: SA14 8QF
Country: United Kingdom
Contact person: Alan Binks
E-mail: alan.binks@wales.nhs.ukInternet address(es):Main address: http://www.wales.nhs.uk

I.1)Name and addresses

Official name: Powys Teaching Health Board
Postal address: Neuadd Bryncheiniog, Cambrian Way
Town: Brecon
NUTS code: UK
Postal code: LD3 7HR
Country: United Kingdom
Contact person: Simon Whitehead
E-mail: Simon.whitehead@wales.nhs.ukInternet address(es):Main address: http://www.wales.nhs.uk

I.1)Name and addresses

Official name: Public Health Wales NHS Trust
Postal address: 2 Capital Quarter
Town: Cardiff
NUTS code: UK
Postal code: CF10 4BZ
Country: United Kingdom
Contact person: Christine Thorne
E-mail: Christine.thorne@wales.nhs.ukInternet address(es):Main address: http://www.wales.nhs.uk

I.1)Name and addresses

Official name: Welsh Ambulance Service NHS Trust
Postal address: Trust Headquarters, HM Stanley Hospital
Town: St Asaph, Denbighshire
NUTS code: UK
Postal code: LL17 0RS
Country: United Kingdom
Contact person: Simon Whitehead
E-mail: Simon.whitehead@wales.nhs.ukInternet address(es):Main address: http://www.wales.nhs.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Laboratory Information Management System (LIMS) Service

Reference number: P136.02

II.1.2)Main CPV code

71900000

II.1.3)Type of contract

Services

II.1.4)Short description:

Velindre University NHS Trust acting as hosts of the NHS Wales Informatics Service is seeking to procure a national Laboratory Information Management System (LIMS) service to underpin the development of NHS Pathology Services in Wales

II.1.5)Estimated total value

Value excluding VAT: 22 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48814000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

All sites within the geographical region of NHS Wales and the Health Boards or Trusts within Wales.

II.2.4)Description of the procurement:

Velindre University NHS Trust acting as hosts of NHS Wales Informatics Service are procuring a national Laboratory Information Management System (LIMS) service to underpin the development of NHS Pathology Services in Wales.

The bidder will host the LIMS service in either of the following:

— on the premises of an NHS accredited data centre,

— secure private cloud,

— public cloud.

The LIMS service is to be delivered across NHS Wales’ network infrastructure (currently provided by the Welsh Government’s PSBA network). Bidders are required to deliver an innovative approach to the delivery of an ‘All Wales’ LIMS service.

The LIMS service should be able to run in a technical environment that supports:

1) All NHS Pathology laboratories across Wales and including, as a minimum, the following disciplines: andrology, haematology, biochemistry, immunology, blood transfusion and tracking, histopathology, cytology, mortuary and microbiology;

2) Integration to the ‘All Wales’ national technical platform, other national pathology systems, pathology analysers and equipment;

3) A solution for business intelligence;

4) A solution for legacy data to include limited data take on from the existing pathology LIMS.

The LIMS service must enable the configuration and management of the LIMS to be delivered on a national basis through a single instance. All sites would be connected via a Wide Area Network (WAN) linked to a single application and database. The bidder will configure the LIMS to Wales requirements in a standardised way with some flexibility to meet warranted variation.

The LIMS service should allow information to be shared across the whole network with standardised and comparable data and report formats across all laboratories.

The LIMS service should include as a minimum the following:

1) Secure hosting services including hardware and technical support;

2) The provision, customisation, configuration, installation, implementation, ongoing development and upgrade of application software, communications, training and service management to required standards;

3) LIMS service delivery to defined service levels;

4) Future proofed service to keep pace with developments in technology and pathology.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

Original contract term is 7 years with the option to extend for 2 years in increments of 12 months or on a longer term basis up to the maximum contract term of 9 years.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 3
Objective criteria for choosing the limited number of candidates:

The authority intends to invite appropriate candidates to participate in the dialogue on the basis of the ranking of their responses to the pre-qualification stage (reduce to 6 suppliers) and the invitation to participate in dialogue stage (reduce to 3 suppliers) in accordance with the criteria and processes set out in the tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The authority may purchase from the successful bidder software for electronic test requesting and other LIMS related services.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

A draft set of terms and conditions (master services agreement) are provided in the pre-qualification questionnaire document set.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2008/S 236-313952

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/02/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/04/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Renewal estimated to be 2028

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority will not accept completed pre-qualification questionnaires after the stated closing date.

All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.

The contracting authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.

The contracting authority reserves the right to increase the number of responses selected for an invitation to participate in dialogue in the circumstances set out in the PQQ.

All documents to be priced in sterling and all payments made in sterling.

The tendering process may be undertaken in part via electronic means using the Bravo e-tendering system.

Bidders are to note that in the event that the bidder is long-listed to the ITPD stage of the procurement the authority intends that the bidder submits one strategic solution only in relation to their proposal.

This contract is being procured by the awarding authority for and on behalf of other NHS Bodies in Wales. Further details of such NHS Bodies are available at: www.wales.nhs.uk/nhswalesaboutus/structure, and include (without limitation) the 7 Local Health Boards and the 3 NHS Trusts in Wales.

The official identity of the contracting authority will be clarified with the Welsh Government and bidders will be advised accordingly following the official announcement of the identity of the organisation to succeed the NHS Wales Informatics Services, as hosted by Velindre University NHS Trust.

Instructions on how to participate in this tender opportunity. It is proposed to run a competitive dialogue procedure with a pre-qualification questionnaire (PQQ). To complete your response, please access the PQQ via the Bravo ETenderWales portal where you will find the PQQ and the tender documentation,reference-Project Ref 43451 PQQ Ref 32898 Laboratory Information Management System (LIMS) as per the instructions below.

1) Register your company on the eSourcing portal (this is only required once).

— browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register

— accept the terms and conditions and click ‘continue’

— enter your correct business and user details,

— note the username you chose and click ‘save’ when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender

— log in to the portal with the username/password,

— click the ‘PQQs/ITTs open to all suppliers’ link.(these are pre-qualification questionnaires or invitations to tender open to any registered supplier),

— click on the relevant PQQ/ITT to access the content,

— click the ‘express interest’ button at the top of the page,

— this will move the PQQ/ITT in to your ‘my PQQs/myITTs’ page. (This is a secure area reserved for your projects only)

— you can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ITT details’ box.

3) Responding to the tender

— click ‘my response’ under ‘PQQ/ITT details’, you can choose to ‘create response’ or to ‘decline to respond’ (please give a reason if declining),

— you can now use the ‘messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the on screen instructions to complete the PQQ/ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘submit response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering helpdesk.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=87681

(WA Ref:87681)

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: Cardiff
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/01/2020