Tender for Landfill Management Services

Tender for Landfill Management Services

North Ayrshire Council is responsible for collection of residual waste from its residents and commercial premises which is then delivered to Shewalton Area 2 Landfill Site, Shewalton Road, Irvine, Ayrshire, KA11 5AW, Scotland for disposal. The area of this landfill site is estimated at 10 hectares.

United Kingdom-Irvine: Landfill Management Services

2013/S 171-296411

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement Unit
For the attention of: Marion Shaw
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
Fax: +44 1294324054

Internet address(es):

General address of the contracting authority: http://www.north-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

Further information can be obtained from: North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement Unit
For the attention of: Marion Shaw
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
Fax: +44 1294324054
Internet address: http://www.north-ayrshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement Unit
For the attention of: Marion Shaw
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
Fax: +44 1294324054
Internet address: http://www.north-ayrshire.gov.uk

Tenders or requests to participate must be sent to: North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement Unit
For the attention of: Marion Shaw
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
Fax: +44 1294324054
Internet address: http://www.north-ayrshire.gov.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Landfill Engineering Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Irvine
NUTS code UKM33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

North Ayrshire Council is responsible for collection of residual waste from its residents and commercial premises which is then delivered to Shewalton Area 2 Landfill Site, Shewalton Road, Irvine, Ayrshire, KA11 5AW, Scotland for disposal. The area of this landfill site is estimated at 10 hectares.
To assist the Council with the management of this service, we are looking to appoint a single contractor to provide Landfill Engineering Design Advisory Services and Operational Landfill Management Support. The contract will be divided into 2 separate lots as follows:
Lot 1 – Landfill Engineering Design Advisory Services
Lot 2 – Operational Landfill Management Support
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=276304

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=276304

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

90531000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: There will be an option to extend for a further 2 years (2 x 1 years) at the sole discretion of the Council.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Landfill Engineering Design Advisory Services

1)Short description

This lot requires a qualified landfill site management adviser(s) to support the design and management of reconstruction, construction and capping of cells within Shewalton Landfill Site, Irvine in accordance with all regulatory requirements and obligations
2)Common procurement vocabulary (CPV)

90531000

3)Quantity or scope

The Service Requirements for Lot 1 of this tender will require the Contractor to provide a range of landfill engineering and advisory services as detailed in the tender document
Additionally, the Contractor shall be required to provide Landfill Engineering Advisory Services to the Council for several work packages that will be delivered during the Contract period
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Operational Landfill Management Support

1)Short description

The Contract will be required to provide Operational Landfill Management Support to the day to day running of Shewalton Landfill Site
2)Common procurement vocabulary (CPV)

90531000

3)Quantity or scope

The Contractor shall provide Operational Landfill Management Support to the Council by the provision of on-site attendance for a minimum of 1 day per week (7,5 hours) by a Technically Competent Person who holds a Level 4 Certificate of Technical Competence in Managing Landfill Non – Hazardous Wastes (4LNH).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: as noted in the documents
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
as noted in the documents
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NAC-3005
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 14.10.2013 – 12:00
Place:

Cunninghame House, Irvine

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: approx. 5 years
VI.2)Information about European Union funds
VI.3)Additional information

as per documents
(SC Ref:276304)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

2.9.2013