Tender for Landscape Maintenance and Associated Works

Tender for Landscape Maintenance and Associated Works

Lot 1 – General Landscaping, including; Grass cutting, shrub maintenance (including planting), weed control, within parks and open spaces, including, where appropriate,lake areas). To be provided in Milton Keynes North, within the Borough of Milton Keynes.

United Kingdom-Milton Keynes: Landscaping work

2013/S 168-291898

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Milton Keynes Council
Civic Offices, 1 Saxon Gate East
For the attention of: Corporate Procurement Team
MK9 3HS Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk

Internet address(es):

General address of the contracting authority: http://www.milton-keynes.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/miltonkeynescouncil/

Further information can be obtained from: Milton Keynes Council
Civic Offices, 1 Saxon Gate East
For the attention of: Corporate Procurement Team
MK9 3HS Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Milton Keynes Council
Civic Offices, 1 Saxon Gate East
For the attention of: Corporate Procurement Team
MK9 3HS Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil/

Tenders or requests to participate must be sent to: Milton Keynes Council
Civic Offices, 1 Saxon Gate East
For the attention of: Corporate Procurement Team
MK9 3HS Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Milton Keynes Parish Councils

Milton Keynes Town Councils

Milton Keynes Service Partnership

Milton Keynes Development Partnership

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Landscape Maintenance and Associated Works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Milton Keynes.
NUTS code UKJ12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Milton Keynes Council (MKC) is seeking expressions of interest for the provision of landscape maintenance and associated activities.
MKC desires to contract with provider(s) who, as a partnering organisation, will manage:
Lot 1 – General Landscaping, including; Grass cutting, shrub maintenance (including planting), weed control, within parks and open spaces, including, where appropriate,lake areas). To be provided in Milton Keynes North, within the Borough of Milton Keynes.
Lot 2 – General Landscaping, including; Grass cutting, shrub maintenance (including planting) and , weed control, within parks and open spaces,(including, where appropriate,lake areas).To be provided in Milton Keynes Rural Areas including Newport Pagnell, within the Borough of Milton Keynes.
Lot 3 – General Landscaping, including; Grass cutting, shrub maintenance (including planting), weed control within parks and open spaces,(including, where appropriate,lake areas). This lot also includes the following essential, specialist services; Sports Grounds and Playing Fields. To be provided in Milton-Keynes South, within the Borough of Milton Keynes.
Lot 4 – General Landscaping, including; Grass cutting, shrub maintenance (including planting), weed control within parks and open spaces, including, where appropriate,lake areas). This lot also includes the following essential, specialist services; Annual bedding and Rights of Way Services. To be provided in Central Milton Keynes, within the Borough of Milton Keynes.
Lot 5 – General Landscaping, including; Grass cutting, shrub maintenance (including planting), weed control within parks and open spaces,(including, where appropriate,lake areas). To be provided in Bletchley. This lot also includes landscape maintenance and other services associated with the Grid Road structure,which are essential to this lot, within the Borough of Milton Keynes.
Lot 6 – Cemeteries, Graveyards and Crematorium.
Lot 7 – Arboriculture – To be let as a call-off contract.
Lot 8 – Lots 1 to 7 inclusive.
The successful provider/s will ensure and improve upon Milton Keynes’ reputation for excellence in landscape quality and the safety and enjoyment of its residents with the public domain.
II.1.6)Common procurement vocabulary (CPV)

45112700, 45112714, 45112720, 45112710, 77211300, 77211400, 77211500, 77340000, 77314000, 77314100, 03452000, 77211600, 77310000, 45112711, 45112712, 45112714, 45112730

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated contract value per Lot 1 418,000 GBP per annum.
Estimated contract value per Lot 2 275,500 GBP per annum.
Estimated contract value per Lot 3 855,500 GBP per annum.
Estimated contract value per Lot 4 214,000 GBP per annum.
Estimated contract value per Lot 5 795,000 GBP per annum.
Estimated contract value per Lot 6 206,000 GBP per annum.
Estimated contract value per Lot 7 99,500 GBP per annum.
Estimated Contract Value per Lot 8 2,500,000 GBP per annum
Contract duration is 5 years plus the option to extend for up to a further 5 years.
Estimated value excluding VAT: 2 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.11.2014. Completion 28.2.2020

Information about lots

Lot No: 1 Lot title: General landscaping – Milton Keynes North.

1)Short description

Including; Grass Cutting, Shrub Maintenance, Planting and Weed Control, within parks and open spaces including lakes where appropriate. To be provided in Milton Keynes North, in the Borough of Milton Keynes.
2)Common procurement vocabulary (CPV)

45112700, 45112723, 77314000

3)Quantity or scope

Estimated Contract value per Lot per annum 418,000.00 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 64 (from the award of the contract)
5)Additional information about lots

This lot may be awarded to a single contractor discretely as a stand alone lot, or as part of a bundle of lots, or as part of Lot 8.
Lot No: 2 Lot title: General Landscaping – Milton Keynes rural areas including Newport Pagnall.

1)Short description

Including; Grass Cutting, Shrub Maintenance, Planting and Weed Control, within parks and open spaces including lakes where appropriate. To be provided in Milton Keynes Rural Areas, in the Borough of Milton Keynes.
2)Common procurement vocabulary (CPV)

45112700, 45112723, 77314000

3)Quantity or scope

Estimated Contract value per Lot per annum 275,500.00 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 64 (from the award of the contract)
5)Additional information about lots

This lot may be awarded to a single contractor discretely as a stand alone lot, or as part of a bundle of lots, or as part of Lot 8.
Lot No: 6 Lot title: Cemeteries, Graveyards and Crematoria

1)Short description

Dedicated services for; Grave digging, Landscape maintenance of Graveyards, Cemeteries and Crematoria, throughout the Borough of Milton Keynes
2)Common procurement vocabulary (CPV)

45112714, 45112410

3)Quantity or scope

Estimated Contract value per Lot per annum 206,000.00 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 64 (from the award of the contract)
5)Additional information about lots

This lot may be awarded to a single contractor discretely as a stand alone lot, or as part of a bundle of lots, or as part of Lot 8.
Lot No: 7 Lot title: Arboriculture – To be let as a call-off contract

1)Short description

Arboricultural services, including; Tree clearing, Tree maintenance and Tree pruning, throughout the Borough of Milton Keynes.
2)Common procurement vocabulary (CPV)

77211300, 77211500, 77211400

3)Quantity or scope

Estimated Contract value per Lot per annum 99,500.00 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 64 (from the award of the contract)
5)Additional information about lots

This lot may be awarded to a single contractor discretely as a stand alone lot, or as part of a bundle of lots, or as part of Lot 8.
Lot No: 8 Lot title: Lots 1 to 7 inclusive

1)Short description

The provision of all services contained within lots 1 to 7, including General Landscaping, Arboriculture, Grid Roads, Rights of Way, Sports grounds and Grave digging,
2)Common procurement vocabulary (CPV)

45112700, 45112720, 45112723, 77314000, 77211300, 77211500, 77340000, 45112714, 45112410

3)Quantity or scope

Estimated Contract value per Lot per annum 2,500,000.00 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 64 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: General Landscaping – Milton Keynes South plus Sports Grounds and Playing Fields (Specialist)

1)Short description

Including; Grass Cutting, Shrub Maintenance, Planting and Weed Control, within parks and open spaces including lakes where appropriate. To be provided in Milton Keynes South, in the Borough of Milton Keynes. This lot also includes the following essential specialist services; Sports Grounds and Playing Fields to be provided throughout the Borough of Milton Keynes
2)Common procurement vocabulary (CPV)

45112700, 45112720, 45112723, 77314000

3)Quantity or scope

Estimated Contract value per Lot per annum 855,500.00 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 64 (from the award of the contract)
5)Additional information about lots

This lot may be awarded to a single contractor discretely as a stand alone lot, or as part of a bundle of lots, or as part of Lot 8.
Lot No: 5 Lot title: General Landscaping – Bletchley plus Grid Roads (specialist)

1)Short description

Including; Grass Cutting, Shrub Maintenance, Planting and Weed Control, within parks and open spaces, (including lakes where appropriate), In Bletchley in the Borough of Milton Keynes. This lot also includes the following additional, essential service; Landscape Maintenance and other services associated with all Grid roads throughout the Borough of Milton Keynes
2)Common procurement vocabulary (CPV)

45112700, 45112723, 77314000

3)Quantity or scope

Estimated Contract value per Lot per annum 795,000.00 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 64 (from the award of the contract)
5)Additional information about lots

This lot may be awarded to a single contractor discretely as a stand alone lot, or as part of a bundle of lots, or as part of Lot 8.
Lot No: 4 Lot title: General Landscaping – Central Milton Keynes plus Bedding & Rights of Way.

1)Short description

Including; Grass Cutting, Shrub Maintenance, Planting and Weed Control, within parks and open spaces including lakes where appropriate. To be provided in Central Milton Keynes, in the Borough of Milton Keynes. This lot also includes the following additional, essential services; Annual Bedding and Rights of Way Services to be provided throughout the Borough of Milton Keynes
2)Common procurement vocabulary (CPV)

45112700, 45112723, 77314000

3)Quantity or scope

Estimated Contract value per Lot per annum 214,000.00 GBP.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 64 (from the award of the contract)
5)Additional information about lots

This lot may be awarded to a single contractor discretely as a stand alone lot, or as part of a bundle of lots, or as part of Lot 8.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Bond may be required in the event that a single bidder is awarded Lot 8 or where multiple bidders are awarded three lots or more. Should a single bidder or bidders be awarded one or two lots, a Bond will not be required. Note: The provision of a Bond is a condition of contract it is not a condition of award.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All conditions associated with Regulation 23 (Mandatory and Discretionery Grounds for Rejection) of the Public Contracts Regulations 2006 (as amended).
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: The Contracting Authority takes a risk based approach to Financial Evaluation that is proportionate and designed to remove barriers to SMEs and companies that have been trading for less than three years. Further information can be found in the Pre-Qualification Questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Contracting Authority takes a risk based approach to Technical capability and capacity that is proportionate and designed to remove barriers to SMEs and companies that have been trading for less than three years. Further information can be found in the Pre-Qualification Questionnaire
Minimum level(s) of standards possibly required:
Further information can be found in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 7
Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates: The number of Operators Per Lot will be shortlisted by an assessment of the responses provided to the Milton Keynes Pre-Qualification Questionnaire,with particular reference given to the strength of the Operator’s financial position; technical capabilities, resources and experience of providing similar services and other relevant experience, within the public or private sectors.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CU2334
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 246-404262 of 21.12.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.10.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

To obtain the Pre-Qualification documents please go to https://in-tendhost.co.uk/miltonkeynescouncil/ and express an interest against the requirement CU2334.

The winning contractor must have passed the Council’s selection phase (Pre-Qualification Questionnaire) and the Invitation to Tender before the contract can be awarded.
(MT Ref:97816)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Without prejudice to the remedies provided under Regulation 47 of the Public Contracts Regulations 2006, the Council of the Borough of Milton Keynes shall allow a period of at least 10 days to elapse between the date of despatch of its decision notifying its intention to award the contract and the date on which it proposes to enter into a contract. If by midnight at the end of second working day of the above said period the Contracting Authority receives a request in writing from an economic operator who had been sent a notice of being unsuccessful, the Authority shall inform the said economic operator of characteristics and relative advantages of the successful tender. That information shall be provided at least 3 working days before the end of aforesaid 10 days standstill period. Where it is not possible the standstill period shall be extended to allow at least 3 working days between provision of the information and the end of standstill period. Such additional information should be required from the address part 1.1. If an economic operator is not satisfied with the information provided, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.8.2013