Tender for Legal Case Management System

The council is seeking to procure an on premise Legal Case Management System with associated services.

United Kingdom-Matlock: Software package and information systems

2018/S 182-411581

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derbyshire County Council
Derbyshire County Council, Procurement and Systems, County Hall
Matlock
DE4 3AG
United Kingdom
Contact person: Mr Palbir Gill
Telephone: +44 1629536931
E-mail: Palbir.gill@derbyshire.gov.uk
NUTS code: UKF1

Internet address(es):Main address: http://www.derbyshire.gov.uk/

Address of the buyer profile: https://www.eastmidstenders.org

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ICT17051 — Legal Case Management System

Reference number: DN360129

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Council is seeking to procure an on premise Legal Case Management System with associated services.

The System will need to be fully implemented with Go-Live by 31.3.2019 at the latest.

Using the latest technology, the Council requires a System that delivers the flexibility to enable the Council to provide an effective and efficient legal service with the ability to collaborate securely with partner organisations and to respond to changing requirements, legislation and emerging technologies.

II.1.5)Estimated total value

Value excluding VAT: 324 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48400000

48300000

48600000

48700000

48900000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

The following are within the scope of this procurement:

— Supply of a Legal Case Management System with fully developed and configurable functionality,

— Migration of live Cases and Data from the existing case management system,

— The installation of the System on the Council’s infrastructure,

— Knowledge, training and skills transfer to allow the Council to use and administer the System,and

— Support and maintenance, including all upgrades, patches and minor fixes to the System.

Also Included within the scope of this procurement are the following optional requirements:

— Interfaces to allow Users to reference data legislation and legal information from external sources, and

— Migration of historic/closed Cases from the Council’s existing case management system to the new System.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 324 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: yes

Description of renewals:

The Contract shall be a supply arrangement for a Legal Case Management System and Associated Services for an initial period of 5 years with options to extend on an annual basis for up to 5 further years, taking the contract term up to a maximum of 10 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Interfaces to allow Users to reference data legislation and legal information from external sources; and

Migration of historic/closed Cases from the Council’s existing case management system to the new System.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/10/2018

Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 22/10/2018

Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Derbyshire County Council
Matlock
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/09/2018