Tender for Legionella Preventative Monitoring and Water Hygiene Services

Tender for Legionella Preventative Monitoring and Water Hygiene Services

Bield Housing and Care is seeking to procure a contractor to carry out legionella preventative monitoring and maintenance to their housing stock.

United Kingdom-Edinburgh: Technical inspection and testing services

2019/S 134-329671

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bield Housing and Care
79 Hopetoun Street
United Kingdom
Telephone: +44 1312734078
E-mail: h.thomson@bield.co.uk
NUTS code: UKM
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Legionella Preventative Monitoring and Water Hygiene Services, Various Addresses throughout Scotland

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Legionella preventative monitoring and maintenance contract to mainly residential occupied properties, including older people occupancy.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM7
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

Bield Housing and Care is seeking to procure a contractor to carry out legionella preventative monitoring and maintenance to their housing stock which is predominantly housing for vulnerable older people and also a small number of factored properties, offices and community spaces in accordance with:

The control of legionella bacteria in water systems, approvided code of practice and guidance L8 (Fouth Edition 2013)

Technical Handbook HSG274 Part 2 and 3 BS8580:2010

The Scottish Water Bylaws 2004

A specification of the works is contained within the draft invitation to tender which has been downloaded to this portal.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract for any variable period up to a maximum of 24 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As set out within the online ESPD.

Candidates must have:

— submitted a compliant submission comprising the completed ESPD,

— satisfied the relevant selection criteria under the exclusions grounds,

— gained passes in respect of the economic and financial criteria in ESPD Part IV Section 4B,

— gained passes in respect of the technical and professional ability and management systems criteria in ESPD Part IV Sections 4C and 4D,

— scored at least 2 in respect of the examples provided for ESPD Part IV Section 4C1.1/4C1.2,

— achieved the first, second, third, fourth or fifth highest ranked total score for ESPD, Part IV, Section 4C1.1/4C1.2.

Any submission which fails to comply with the first 5 conditions shall be excluded from the ranking of scores for the final condition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As stated in the online ESPD.

Minimum level(s) of standards possibly required:

As stated in the online ESPD.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As stated in the online ESPD.

Minimum level(s) of standards possibly required:

As stated in the online ESPD.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/08/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/09/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 2022 and 2024.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This is a restricted procurement. Bidders must first pass the ESPD stage before being selected to complete a tender bid. The draft Tender document has been provided for information purposes only. No pricing section has been provided at this time.

The incumbent contractor has advised TUPE will apply.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=590714

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bield Housing and Care is committed to contributing to the social, economic and environmental well-being of their residents. Accordingly, the successful service provider will be expected to present a community benefit proposal with their tender detailing how, in the event that they should be successful in winning the contract, they will address one or more the following community benefit themes:

Training for residents and local community, this could include for example:

— employment opportunities,

— apprenticeships,

— work placements,

— support to community bodies,

— CO2 reduction,

— use of SMEs in the supply chain.

(SC Ref:590714)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=590714

VI.4)Procedures for review

VI.4.1)Review body

Bield Housing and Care
79 Hopetoun Street
United Kingdom
Telephone: +44 1312734078Internet address: http://www.bield.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: