Tender for Lift Maintenance Framework

Tender for Lift Maintenance Framework

The Housing Executive wishes to procure suitably qualified and competent persons to provide a comprehensive lift maintenance, repair and call out service throughout Northern Ireland.

UK-Belfast: Lift-maintenance services

2013/S 036-057512

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Housing Executive
6th Floor, Housing Centre, 2 Adelaide Street
Contact point(s): Corporate Procurement Department
For the attention of: Procurement Manager (construction)
BT2 8PB Belfast
UNITED KINGDOM
Telephone: +44 2890318637
E-mail: procurement@nihe.gov.uk
Fax: +44 2890318690

Internet address(es):

General address of the contracting authority: http://nihe.gov.uk

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: https://e-sourcingni.bravosolution.co.uk
Internet address: https://e-sourcingni.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for the provision of a Lift Maintenance Framework
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Northern Ireland
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Housing Executive wishes to procure suitably qualified and competent persons to provide a comprehensive lift maintenance, repair and call out service throughout Northern Ireland. Some of the 85 lift units have on going service maintenance contracts which will expire at different stages during the running of the framework. The number of lift units to be maintained will increase in each year of the four year framework until all 85 lift units across 34 multi-storey tower blocks of the Housing Executive are included. The stock will be split into two separate Lots and require the following work to be undertaken as part of the service:-
-Monthly Maintenance of all lifts
-Annual Maintenance to specific parts of lifts
-Assessment and completing repairs to lifts, including the provision of parts
-Response to call outs 24hrs/day, 7days/week
-Installation of new Lift Communication/Autodialer systems
-Testing of lifts as directed by the Housing Executive
In exceptional or emergency situations (as specified in the contract documentation), the Housing Executive may require the provision of lift maintenance services in the Lot area adjacent to the Contractor’s appointed Lot.
The Service will occur in occupied tower blocks and in some cases in and around dwellings occupied by persons with disabilities and special needs.
The provision of the Service is required during Normal Working Hours (08:00 – 18:00) and includes the provision of an emergency response service outside Normal Working Hours so that total cover is given 24 hours per day, every day of the year for the duration of the contract awarded. This includes all weekends and holiday periods.
Further details of the Housing Executive’s requirements are set out in the documentation available from the contact point set out at I.1) above.
II.1.6)Common procurement vocabulary (CPV)

50750000, 45313100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Housing Executive currently estimates that the value of the services for the duration of the framework agreement will be between £1,000,000 and £1,200,000
Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Housing Executive reserves the right to require guarantees or other security from tenderers to secure proper performance of the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Housing Executive reserves the right to require parties to take a particular legal form upon contract award or to require that one party has primary liability or to require each party to be jointly and severally liable. The Housing Executive reserves the right to require collateral warranties, parent company guarantees and / or performance bonds as applicable are entered into.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See contract documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 and as set out in the ITT and other documentation available from the address specified in Section I.1
(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the ITT and other documentation available from the address specified in Section I.1
(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

Minimum level(s) of standards possibly required: As set out in the ITT and other documentation available from the address specified in Section I.1
(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 and 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the ITT and other documentation available from the address specified in Section I.1
(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

Minimum level(s) of standards possibly required:
As set out in the ITT available from the address specified in Section I.1
(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CT0010
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.3.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of Justice in Northern Ireland
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
E-mail: office@courtsni.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Housing Executive shall, as soon as possible after the decision has been made, inform tenderers of the decision to conclude the framework agreement in accordance with Regulation 32 of the Public Contracts Regulations 2006 (as amended). A standstill period shall apply during which the Housing Executive shall not conclude the framework agreement. Appeals against the decision of the Contracting Authority may be made to the High Court of Justice in Northern Ireland in accordance with Part 9 of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.2.2013