Tender for Linen and Laundry services

Tender for Linen and Laundry services

The London Procurement Partnership (LPP), formerly known as the London Procurement Programme, is working with the following 13 London Trusts to procure Linen and Laundry services, including hire of and laundry services for linen and associated textiles, managed service, automated dispensing machines.

UK-London: laundry-collection services

2012/S 198-326096

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LPP Estates and Facilities
C/o Guy’s & St Thomas’ NHS Foundation Trust, London Procurement Programme, 1st Floor, Counting House
For the attention of: Silvana Iuliano, Senior Category Manager
SE1 9RT London
UNITED KINGDOM
Telephone: +44 2071885379
E-mail: silvana.iuliano@gstt.nhs.uk

Internet address(es):

General address of the contracting authority: www.lpp.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

BARNET AND CHASE FARM HOSPITALS NHS TRUST
c/o Chase Farm Hospital, The Ridgeway
EN2 8JL Enfield
UNITED KINGDOM

BARNET, ENFIELD AND HARINGEY MENTAL HEALTH TRUST
C/O Chase Farm Hospital, The Ridgeway
EN2 8JL Enfield
UNITED KINGDOM

EALING HOSPITAL NHS TRUST
c/o Ealing Hospital, Uxbridge Road
UB1 3HW Southall
UNITED KINGDOM

NORTH WEST LONDON HOSPITALS NHS TRUST
c/o Northwick Park, Watford Road
HA1 3UJ Harrow
UNITED KINGDOM

HILLINGDON HOSPITAL NHS TRUST
c/o Hillingdon Hospital, Kirby Way
UB8 3XX Uxbridge
UNITED KINGDOM

KINGSTON HOSPITAL NHS TRUST
Kingston Hospital, Galsworthy Road
KT2 7QB Kingston upon Thames
UNITED KINGDOM

MOORFIELDS EYE HOSPITAL NHS FOUNDATION TRUST
162 City Road
EC1V 2PD London
UNITED KINGDOM

NORTH EAST LONDON NHS FOUNDATION TRUST
c/o Goodmayes Hospital, Barley Lane
IG3 8XJ Ilford
UNITED KINGDOM

ST GEORGE’S HEALTHCARE NHS TRUST
Blackshaw Road
SW17 0QT Tooting
UNITED KINGDOM

SOUTH LONDON AND MAUDSLEY NHS FOUNDATION TRUST
c/o Bethlem Royal Hospital, Monks Orchard Road
BR3 3BX Beckenham
UNITED KINGDOM

ROYAL FREE LONDON NHS FOUNDATION TRUST
Pond Street
NW3 2QG London
UNITED KINGDOM

WHITTINGTON HOSPITAL NHS TRUST
Magdala Avenue
N19 5NF London
UNITED KINGDOM

Great Ormond Street Hospital for Children NHS Foundation Trust
Great Ormond Street
WC1N 3JH London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

L0025 Linen and Laundry services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Laundry-collection services. Laundry management services. Laundry operation services. The London Procurement Partnership (LPP), formerly known as the London Procurement Programme, is working with the following 13 London Trusts to procure Linen and Laundry services, including hire of and laundry services for linen and associated textiles, managed service, automated dispensing machines and re-usable sterile theatre packs:
Barnet and Chase Farm Hospitals NHS Trust.
Barnet Enfield and Haringey Mental Health.
Great Ormond Street Hospital for Children NHS Foundation Trust.
Hillingdon Hospital NHS Trust/ Mount Vernon Hospital NHS Trust.
Kingston Hospital NHS Trust.
Royal Free London NHS Foundation Trust.
Whittington Hospital NHS Trust.
St George’s Healthcare NHS Trust.
Moorfields Eye Hospital NHS Foundation Trust.
North East London NHS Foundation Trust.
North West London Hospitals NHS Trust.
Ealing Hospital NHS Trust.
South London & Maudsley NHS Foundation Trust.
Please see Additional Information for further details of how these Trusts intend to award contracts and how to express an interest in this tender.
Please see the tender documents for more information on the locations of each of these Trusts.
II.1.6)Common procurement vocabulary (CPV)

98311000, 98311100, 98311200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of this tender is focussed on the provision of Linen and Laundry services to 13 NHS Trusts in London.
The Trusts reserve the right to award contracts, by lot, on a trust by trust basis. The timescale by which trusts may award may differ from trust to trust.
Please see Additional Information for further details of how these Trusts intend to award contracts.
Estimated value excluding VAT:
Range: between 20 000 000 and 40 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contracts will have the option to extend for a maximum of 24 months in 12 month increments. But each contract will be reviewed annually to ensure best value is continually achieved.
The Trusts reserve the right to use e-auction(s)/ reverse auction as part this tender process.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Linen and Laundry services

1)Short description

This lot includes linen and other textile hire, wash and return service, private patient linen service, sewing room service, return to sender service, top-up service and the provision of comsumables, such as curtains. This lot also includes a managed service option for some/ all of the above services.
This lot may include the provision of consumables.
The requirements under this lot may vary across each of the 13 Trusts.
2)Common procurement vocabulary (CPV)

98311000, 98311100, 98311200

3)Quantity or scope

Please see the tender documents for further information on service levels, volumes and site locations per Trust.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Please note that the duration of each contract will vary from Trust to Trust. Please refer to tender documentation for further information.
Lot No: 2 Lot title: Theatre Packs

1)Short description

This lot includes the provision of re-usable sterile theatre/ procedure packs; for example re-usable drapes and gowns.
This lot is the provision of a service, which may include the provision of consumables.
The requirements under this lot may vary across each of the 13 Trusts.
2)Common procurement vocabulary (CPV)

98311000, 98311100, 98311200

3)Quantity or scope

Please see the tender documents for further information on service levels, volumes and site locations per Trust.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Please note that the duration of each contract will vary from Trust to Trust. Please refer to tender documentation for further information.
Lot No: 3 Lot title: Automated dispensing machines for linen/ textiles

1)Short description

This lot includes the provision of automated dispensing machine service to be used for dispensing linens/ textiles.
This lot may include the provision of consumables.
The requirements under this lot may vary across each of the 13 Trusts.
2)Common procurement vocabulary (CPV)

98311000, 98311100, 98311200

3)Quantity or scope

Please see the tender documents for further information on service levels, volumes and site locations per Trust.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Please note that the duration of each contract will vary from Trust to Trust. Please refer to tender documentation for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be detailed within the tender dicuments.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Minimum level(s) of standards possibly required: These will be detailed within the tender dicuments.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(k) With regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Minimum level(s) of standards possibly required:
These will be detailed within the tender dicuments.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The trusts reserve the right to use an e-auction/ reserve auction during this tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

L0025
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.11.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Although 13 Contracting Authorities are included in this tender the following Trusts will be making a joint decision;
— North West London Hospitals NHS Trust and Ealing Hospital NHS Trust,
— Royal Free London NHS Foundation Trust and Whittington Hospital NHS Trust.
To express an interest in this contract opportunity, please refer to the tender documents. This is a self service tender.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 42KN4AP2Q9. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 26.11.2012 17:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

Suppliers are required to register with the NHS Supplier Information Database (sid4health) for the purposes of the ITT. If not registered, it is recommended that you register at http://www.sid4health.nhs.uk/home.action prior to the ITT response deadline. GO Reference: GO-20121010-PRO-4309093.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

LPP
SE1 9RT London
UNITED KINGDOM
Telephone: +44 2071885379

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.10.2012