Tender for London Taxi Marshals

Tender for London Taxi Marshals

The provision of taxi marshals, particularly late at night at Taxi Ranks within London.

UK-London: taxi services

2012/S 214-353921

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road London
Contact point(s): www.tfl.gov.uk/eprocurement
For the attention of: Sean Payne
SE1 8NJ London
UNITED KINGDOM
Telephone: +44 2030540573
E-mail: seanpayne@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk/eprocurement

Electronic access to information: http://www.tfl.gov.uk/eprocurement

Electronic submission of tenders and requests to participate: http://www.tfl.gov.uk/eprocurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tfl_scp_000553_taxi_marshalling.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The provision of taxi marshals, particularly late at night at Taxi Ranks within London.
II.1.6)Common procurement vocabulary (CPV)

60120000, 60140000, 60000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

TfL require a three year contract for the provision of taxi marshals at taxi ranks at various sites (sites will be confirmed in the Invitation to Tender Documents) within London.
TfL was created in 2000 as the integrated body responsible for the capital’s transport system. TfL’s London Taxi & Private Hire directorate (TPH) is responsible for licensing and regulating taxi and private hire services, reviewing and setting taxi fares, appointing taxi ranks, improving travel information and making services safer and more accessible.
The world renowned Knowledge of London that must be demonstrated before a taxi driver is licensed to ply for hire means that these drivers have an unparalleled understanding of London’s streets and points of interest.
Taxis are also recognised as a safe and quick way of making door-to-door journeys, and the 100 per cent accessible fleet is particularly valuable for disabled people and at times when other public transport is scarce. London’s taxi service is widely recognised as the best in the world.
In London, taxis can be hailed on the street, booked in advance or hired from a designated taxi rank. TfL appoints taxi ranks in all boroughs, except for the City of London and ranks are usually located in places where demand is greatest including mainline railway stations, hotels, major shopping areas and locations where there is a busy late night economy. On some occasions additional marshalled taxi ranks have been operated during the daytime at several mainline rail stations.
The provision of taxi marshals, particularly late at night, has proved popular amongst taxi passengers and drivers. It contributes to TfL’s Safer Travel at Night initiative as it provides a safe waiting environment for passengers and drivers and helps increase the supply of available taxis late at night.
The primary aims of the marshalled taxi rank schemes and marshals is to:
— increase the supply of available taxis and work to encourage taxis to use the marshalled ranks and help ensure a good supply of available taxis,
— provide a safe waiting environment for passengers, including for those passengers waiting for a booked private hire vehicle,
— provide a safe waiting environment for drivers,
— manage drop-offs by taxis and private hire vehicles,
— provide support and assistance to passengers, especially disabled passengers,
— deter illegal cab activity and touting,
— deter other illegal activity and anti social behaviour,
— report suspicious and illegal activity to the police and provide support where appropriate,
— potentially carry out some on-street traffic management activities.
The scope of this contract will include Ad-hoc marshalling which may be required from time to time. This could include additional related marshalling or on street information provision to passengers and/or drivers.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be provided in the Invitation to Tender documentation. A Parent Company Guarantee or Performance Bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Tender documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority shall require that any contract(s) awarded will be entered into by a single entity on behalf of the successful candidate(s).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To express an interest in this tender, the company needs to be registered on the TfL etendering portal. To register or to check if you are already registered log on to https://tfl.gov.uk/eprocurement.

It is important that suppliers read the instructions carefully on the home page before proceeding with a registration.
To be considered for this opportunity, the company must first complete the PQQ (eligibility criteria) condition of participation.
A supplier guidance document is attached within the “opportunity documents” section, this will give instructions to facilitate the submission.
If you require any further assistance please consult the online help, contact the etendering help desk or send a message to the contracting authority via the clarifications area on the etendering portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally required to supply copies of at least three years of their audited accounts. Services of an independent third party financial assessment agency may also be used.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties will be required to undergo assessment via a prequalification questionnaire and ITT if invited at a later stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

tfl_scp_000553_taxi_marshalling
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2012 – 00:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The procurement process is being conducted by Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/EC. It is anticipated that a contract(s) will be awarded by TfL. but any part of TfL and/or any of its subsidiaries may award Contract(s) as appropriate. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.Data Transparency: The UK government has announced its commitment to greater data transparency. Accordingly TfL reserves the right to publishing its tender documents, contracts and data from invoices received. In so doing TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to appeal the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

2.11.2012