Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Norfolk County Council
County Hall, Martineau Lane
Contact point(s): To receive a PQQ please e-mail firstname.lastname@example.org, quoting NCCT40082 in the e-mail subject line
For the attention of: Mr Graham Abbott
NR1 2DH Norwich
Telephone: +44 1603222740
General address of the contracting authority: http://www.norfolk.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Norfolk County Council, County Hall, Martineau Lane, Norwich, NR1 2UA
Contact point(s): To receive a copy of the PQQ, please e-mail email@example.com, quoting NCCT40082 in the e-mail subject line
For the attention of: Graham Abbott
NR1 2UA Norwich
Telephone: +44 1603222740
I.2)Type of the contracting authority
Regional or local authority
General public services
Public order and safety
Economic and financial affairs
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
NCCT40082. Contract for the distribution of “Your Norfolk” Magazine.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 4: Transport of mail by land  and by air
Main site or location of works, place of delivery or of performance: Norfolk.
NUTS code UKH13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Norfolk County Council distributes a magazine to approximately 394 000 GBP Norfolk residents (no business addresses). The value of the contract, including courier services, is currently about 285 000 GBP – 475 000 GBP, for the distribution of four editions annually. It is 24 pages, A4 and weighs just under 60g.
Norfolk County Council is conducting the procurement exercise. The contract will be for 3 years, with an option to extend for a further 2 years, subject to satisfactory performance, recurrent funding being available and any relevant changes in law which may affect the contract. Applicants are invited to complete and return the pre-qualification questionnaire (PQQ) at the back of this document so that we may shortlist appropriate providers to issue an invitation to tender.
The chosen supplier will oversee the distribution of Your Norfolk magazine across the county of Norfolk as detailed in this PQQ, the contract, service specification and invitation to tender.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will be for 3 years, with an option to renew for a further 2 years. Subject to continued funding being available.
Estimated value excluding VAT:
Range: between 285 000,00 and 475 000,00 GBP
II.2.2)Information about options
Description of these options: This is a 3 year contract with the option to extend for a further 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As per the PQQ & ITT.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As described in the PQQ & ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see PQQ & ITT, audited accounts for last 2 years.
Minimum level(s) of standards possibly required: £5M employers liability insurance, 10 000 000 GBP Public liability insurance required.
Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ & ITT.
Minimum level(s) of standards possibly required:
Please see PQQ & ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The 5 highest scoring applicants will be invited to submit a tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 50
2. Quality & Delivery. Weighting 50
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
12.6.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: