Tender for Magazine Distribution

Tender for Magazine Distribution

NCCT40082. Contract for the distribution of “Your Norfolk” Magazine.

UK-Norwich: postal services related to newspapers and periodicals

2012/S 78-128855

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Norfolk County Council
County Hall, Martineau Lane
Contact point(s): To receive a PQQ please e-mail sourcingteam@norfolk.gov.uk, quoting NCCT40082 in the e-mail subject line
For the attention of: Mr Graham Abbott
NR1 2DH Norwich
UNITED KINGDOM
Telephone: +44 1603222740
E-mail: sourcingteam@norfolk.gov.uk

Internet address(es):

General address of the contracting authority: http://www.norfolk.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Norfolk County Council, County Hall, Martineau Lane, Norwich, NR1 2UA
Norfolk
Contact point(s): To receive a copy of the PQQ, please e-mail sourcingteam@norfolk.gov.uk, quoting NCCT40082 in the e-mail subject line
For the attention of: Graham Abbott
NR1 2UA Norwich
UNITED KINGDOM
Telephone: +44 1603222740
E-mail: sourcingteam@norfolk.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NCCT40082. Contract for the distribution of “Your Norfolk” Magazine.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air
Main site or location of works, place of delivery or of performance: Norfolk.
NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Norfolk County Council distributes a magazine to approximately 394 000 GBP Norfolk residents (no business addresses). The value of the contract, including courier services, is currently about 285 000 GBP – 475 000 GBP, for the distribution of four editions annually. It is 24 pages, A4 and weighs just under 60g.
Norfolk County Council is conducting the procurement exercise. The contract will be for 3 years, with an option to extend for a further 2 years, subject to satisfactory performance, recurrent funding being available and any relevant changes in law which may affect the contract. Applicants are invited to complete and return the pre-qualification questionnaire (PQQ) at the back of this document so that we may shortlist appropriate providers to issue an invitation to tender.
The chosen supplier will oversee the distribution of Your Norfolk magazine across the county of Norfolk as detailed in this PQQ, the contract, service specification and invitation to tender.
II.1.6)Common procurement vocabulary (CPV)

64111000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will be for 3 years, with an option to renew for a further 2 years. Subject to continued funding being available.
Estimated value excluding VAT:
Range: between 285 000,00 and 475 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: This is a 3 year contract with the option to extend for a further 2 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per the PQQ & ITT.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As described in the PQQ & ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see PQQ & ITT, audited accounts for last 2 years.
Minimum level(s) of standards possibly required: £5M employers liability insurance, 10 000 000 GBP Public liability insurance required.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ & ITT.
Minimum level(s) of standards possibly required:
Please see PQQ & ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The 5 highest scoring applicants will be invited to submit a tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality & Delivery. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NCCT40082
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

20.4.2012