Tender for Maintenance and Servicing of Laboratory Equipment

The NWUPC wishes to establish a multi-provider Framework Agreement for the Maintenance and Servicing of High Value Laboratory Equipment.

United Kingdom-Manchester: Repair and maintenance services of medical and precision equipment

2015/S 096-174229

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NWUPC Ltd
Albert House, 17 Bloom Street
For the attention of: Jane Edwards
M1 3HZ Manchester
UNITED KINGDOM
Telephone: +44 1612348005
E-mail: jane.edwards@manchester.ac.uk
Fax: +44 1612340989

Internet address(es):

General address of the contracting authority: www.nwupc.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Purchasing Consortia

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

UK Universities and organisations with a .ac.uk URL

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HVLE – Maintenance and Servicing of High Value Laboratory Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: UK Universities and organisations with a .ac.uk URL.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 24 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The NWUPC wishes to establish a multi-provider Framework Agreement for the Maintenance and Servicing of High Value Laboratory Equipment.
The Framework Agreement put in place will be open to all universities and institutions in England, Scotland, Wales, and Northern Ireland, including any new and successor institutions with the URL .ac.uk. The Details of the current known Institutions in the UK are available at:
http://www.hefce.ac.uk/workprovide/unicoll/heis/ and http://www.apuc-scot.ac.uk/#!/membersMany of the Institutions are members of one of the UK’s higher education purchasing consortia:
Advanced Procurement for Universities and Colleges (APUC)

http://www.apuc-scot.ac.uk/#!/members

Higher Education Purchasing Consortium Wales (HEPCW)

http://www.hepcw.ac.uk/about-us-2/

London Universities Purchasing Consortium (LUPC)

http://www.lupc.ac.uk/list-of-members.html

North Eastern Universities Purchasing Consortium (NEUPC)

http://www.neupc.ac.uk/our-members

North Western Universities Purchasing Consortium (NWUPC)

http://www.nwupc.ac.uk/our-members

Southern Universities Purchasing Consortium (SUPC)

http://supc.ac.uk/engage/our-members/our-members

The Framework Agreement will also be available for use by all current, and any new and successor members of the above consortia including non-university members.
The term Institution is used within this document to refer to all eligible universities, research councils, consortia members and other Institutions with an .ac.uk URL.
The Framework Agreement may be used by institutions accessing funding streams, including but not limited to the European Regional Development Fund (ERDF) and Horizon 2020.
The estimated spend for the new Agreement for Maintenance and Servicing of High Value Laboratory Equipment ranges at between 500 000 and 6 000 000 GBP per annum. Amounting to between 2 000 000 and 24 000 000 GBP over the four years of the Framework Agreement.

To express an interest and to apply for the tender please visit: https://in-tendhost.co.uk/nwupc/

II.1.6)Common procurement vocabulary (CPV)

50400000, 50000000, 50430000, 50411000, 50421200, 50410000, 50421000, 33100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Potential Value of the Framework agreement
The estimated spend for the new Agreement for Maintenance and Servicing of High Value Laboratory Equipment ranges at between 500 000 and 6 000 000 GBP per annum. Amounting to between 2 000 000 and 24 000 000 GBP over the four years of the Framework Agreement.
It should however be noted this is a Framework Agreement and there is no guaranteed level of expenditure through this Agreement. NWUPC cannot mandate this Framework Agreement.
Statement of Requirement
This tender is for the provision for Maintenance and Servicing for a range of High Value Laboratory Equipment.
The Framework Agreement put in place will be open to all universities and institutions in England, Scotland, Wales, and Northern Ireland, including any new and successor institutions with the URL .ac.uk. The Details of the current known Institutions in the UK are available at:
http://www.hefce.ac.uk/workprovide/unicoll/heis/ and http://www.apuc-scot.ac.uk/#!/membersMany of the Institutions are members of one of the UK’s higher education purchasing consortia:
Advanced Procurement for Universities and Colleges (APUC)

http://www.apuc-scot.ac.uk/#!/members

Higher Education Purchasing Consortium Wales (HEPCW)

http://www.hepcw.ac.uk/about-us-2/

London Universities Purchasing Consortium (LUPC)

http://www.lupc.ac.uk/list-of-members.html

North Eastern Universities Purchasing Consortium (NEUPC)

http://www.neupc.ac.uk/our-members

North Western Universities Purchasing Consortium (NWUPC)

http://www.nwupc.ac.uk/our-members

Southern Universities Purchasing Consortium (SUPC)

http://supc.ac.uk/engage/our-members/our-members

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 31.8.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See documents.
Minimum level(s) of standards possibly required: See documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See documents.
Minimum level(s) of standards possibly required:
See documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Pricing. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LAB3066NW

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 135-242702 of 17.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.6.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.6.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Place:

NWUPC Offices

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 Members of the NWUPC contracting team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The Framework Agreement may be used by institutions accessing funding streams, including but not limited to the European Regional Development Fund (ERDF) and Horizon 2020.

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The NWUPC will hold a 10 standstill period prior to award of the framework agreement.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.5.2015