Tender for Maintenance of Firefighting Equipment

Tender for Maintenance of Firefighting Equipment

Oxford City Council has a number of buildings containing Fire Alarm, Emergency Lighting, Fire Extinguisher, Dry Risers and Sprinkler Installations. These are to be covered by this Servicing and Maintenance Contract.

UK-Oxford: Repair and maintenance services of firefighting equipment

2013/S 094-160371

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford City Council
Oxford Town Hall, St Aldates
Contact point(s): Procurement Team
For the attention of: Nicky Atkin
OX11BX Oxford
UNITED KINGDOM
Telephone: +44 1865252778
E-mail: natkin@oxford.gov.uk

Internet address(es):

General address of the contracting authority: www.oxford.gov.uk

Address of the buyer profile: www.businessportal.southeastiep.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Maintenance of Fire Alarm, Emergency Lighting, Sprinkler and Fire Extinguishers
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Oxford City Council has a number of buildings containing Fire Alarm, Emergency Lighting, Fire Extinguisher, Dry Risers and Sprinkler Installations. These are to be covered by this Servicing and Maintenance Contract.
II.1.6)Common procurement vocabulary (CPV)

50413200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Oxford City Council is seeking suitably experienced organisations to carry out planned and reactive maintenance to its fire-fighting equipment and emergency lighting.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Any supplier may bedisqualifiedwho: Is bankrupt or is being wound up, where his affairs are being administered by the court,where he hasentered into an arrangement with creditors, where he has suspended business activities or isin any analogoussituation arising from a similar procedure under national laws and regulations. Is the subjectof proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration bythe court or of anarrangement with creditors or of any other similar proceedings under national laws andregulations. Has beenconvicted by a judgement which has the force of res judicata in accordance with thelegal provisions of thecountry of any offence concerning his professional conduct. Has been guilty of graveprofessional misconductproven by any means which the contracting authorities can demonstrate. Has notfulfilled obligations relating tothe payment of social security contributions in accordance with the legal provisionsof the country in which heis established or with those of the country of the contracting authority. Has not fulfilledobligations relating to thepayment of taxes in accordance with the legal provisions of the country in which heis established or with thoseof the country of the contracting authority. Is guilty of serious misrepresentationin supplying the informationrequired under this section or has not supplied such information. Has been thesubject of a conviction forparticipation in a criminal organisation, as defined in Article 2 (1) of Council JointAction 98/733/JHA. Has beenthe subject of a conviction for corruption, as defined in Article 3 of the Council Actof 26 May 1972 and Article3 (1) of Council Joint Action 98/742/JHA3 respectively. Has been the subject of aconviction for fraud withinthe meaning of Article 1 of the Convention relating to the protection of the financialinterests of the EuropeanCommunities. Has been the subject of a conviction for money laundering as defined inArticle 1 of CouncilDirectives 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for thepurpose of moneylaundering.
Minimum level(s) of standards possibly required: Evidence of the holding of Public Liability Insurance coverandEmployers Liability Insurance cover. The presentation of balance sheets or extracts from balance sheets,wherepublication of the balance sheet is required under the law of the country in which the economic operatorisestablished. A statement of the undertakings overall turnover and where appropriate of turnover in theareacovered by the contract for a maximum of the last three (3) financial years available, depending on thedate onwhich the undertaking was set up or the economic operator started trading as far as the information ontheseturnovers is available. Minimum level(s) of standards possibly required: Public Liability Insurance of 5 000000,00 GBP and Employers Liability Insurance of 10 000 000,00 GBP. Professional Indemnity Insurance of 1000 000 00 GBP.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.7.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Oxford City Council
Oxford Town Hall, St Aldates
OX11BX Oxford
UNITED KINGDOM
E-mail: mnewman@oxford.gov.uk
Internet address: www.oxford.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Contact Mr M. Newman at Oxford City Council.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.5.2013