Tender for Marketing Agent Services – Crawley, West Sussex

Tender for Marketing Agent Services – Crawley, West Sussex

The appointed agent will be required to: (a) undertake all marketing necessary to secure the sale of 31 identified apartments.

United Kingdom-Crawley: Real estate agency services on a fee or contract basis

2019/S 245-603151

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Crawley Borough Council
Postal address: Town Hall, The Boulevard
Town: Crawley
NUTS code: UKJ28
Postal code: RH10 1UZ
Country: United Kingdom
E-mail: procurement@crawley.gov.uk
Internet address(es):Main address: www.crawley.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Marketing Agent Services for Bridgefield House

Reference number: CRBC – 029572

II.1.2)Main CPV code

70300000

II.1.3)Type of contract

Services

II.1.4)Short description:

The appointed agent will be required to:

(a) undertake all marketing necessary to secure the sale of 31 identified apartments;

(b) the preparation of suitable marketing material aimed at appropriate marketing channels;

(c) conduct viewings as necessary;

(d) procure market valuations of the identified apartments to inform the appropriate pricing;

(e) carry out assessments of prospective buyers against the agreed qualifying criteria;

(f) carry out income assessments of qualifying prospective buyers to establish their level of affordability;

(g) procure the provision of mortgage advice and facilitate the securing of a suitable mortgage offer from an established mortgage provider;

(h) take responsibility to liaise with Council’s appointed conveyancing solicitor and provide all necessary documentation through to completion of the sale;

(i) to provide the Council monthly progress reports detailing the responses received.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ28
Main site or place of performance:

Borough of Crawley.

II.2.4)Description of the procurement:

Provision of marketing agent services for 31 new flats on a shared ownership basis at the Bridgefield House development. The apartment block is built over 8 floors with 31 apartments from the fifth to the seventh floor being offered for shared ownership. The appointed agent will be required to:

(a) undertake all marketing necessary to secure the sale of the 31 identified apartments;

(b) the preparation of suitable marketing material aimed at appropriate marketing channels;

(c) conduct viewings as necessary. We are anticipating the developer will make show flats available prior to the completion of the entire scheme;

(d) procure market valuations of the identified apartments to inform the appropriate pricing, valuations shall be valid for at least 3-months;

(e) carry out assessments of prospective buyers against the agreed qualifying criteria;

(f) carry out income assessments of qualifying prospective buyers to establish their level of affordability, and to endeavour to structure an affordable package within their levels of affordability;

(g) procure the provision of mortgage advice and facilitate the securing of a suitable mortgage offer from an established mortgage provider;

(h) take responsibility to liaise with Council’s appointed conveyancing solicitor and provide all necessary documentation through to completion of the sale;

(i) maintain client and customer confidentiality at all times and uphold the Council’s reputation;

(j) to provide the Council monthly progress reports detailing the responses received, with summary of sales and the response to affordability, and analysis of the market response;

(k) complete the sale of all 31 apartments.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 31/01/2020
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Royal Courts of Justice
Postal address: Strand, Holborn
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Review procedures are as set out in the Public Contracts Regulations 2015. Proceedings under the Public Contracts Regulations 2015 are time limited, and any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/12/2019