Tender for Mechanical and Electrical Planned and Reactive Maintenance Services – Northern Ireland

Tender for Mechanical and Electrical Planned and Reactive Maintenance Services – Northern Ireland

The project is for the provision of mechanical and electrical planned and reactive maintenance services across the PSNI Estate.

United Kingdom-Belfast: Repair and maintenance services of electrical and mechanical building installations

2020/S 147-362117

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Northern Ireland Policing Board
Postal address: 31 Clarendon Road
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 3BG
Country: United Kingdom
Contact person: ConstructInfo
E-mail: Construct.Info@finance-ni.gov.uk
Telephone: +44 2890816555
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2987026
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2987026
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2987026

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PSNI 2987026 TSC Mechanical and Electrical Planned and Reactive Maintenance Services PSNI Estate

II.1.2)Main CPV code

50710000 Repair and maintenance services of electrical and mechanical building installations

II.1.3)Type of contract

Services

II.1.4)Short description:

The project is for the provision of mechanical and electrical planned and reactive maintenance services across the PSNI Estate. Main categories of planned preventative maintenance work: electrical installations electrical testing UPS systems lifts air conditioning and ventilation boilers, associated equipment and miscellaneous mechanical systems.

Reactive maintenance

Small works orders may be issued for remedial works linked to a PPM visit or more commonly as a result of a Premises Officer contacting the contracting authority’s nominated helpdesk to request a maintenance repair.

II.1.5)Estimated total value

Value excluding VAT: 22 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The contract comprises of two lots (lot 1 and lot 2) and the geographical area of each lot is defined in the tender documents.

A single economic operator (EO) will be awarded only one of two lots (subject to the relaxations as set out in the Instructions to tenderers document). It is envisaged that two economic operators will be appointed.

II.2)Description

II.2.1)Title:

Lot 1: North (inc Belfast)

Lot No: 1

II.2.2)Additional CPV code(s)

50711000 Repair and maintenance services of electrical building installations
50712000 Repair and maintenance services of mechanical building installations

II.2.3)Place of performance

NUTS code: UKN0 Northern Ireland
Main site or place of performance:

Please see lots map within MOI Part B Annex 2.

II.2.4)Description of the procurement:

The project is for the provision of mechanical and electrical planned and reactive maintenance services across the PSNI estate. Main categories of planned preventative maintenance work: electrical installations electrical testing UPS systems lifts air conditioning and ventilation boilers, associated equipment and miscellaneous mechanical systems.

Reactive maintenance

Small works orders may be issued for remedial works linked to a PPM visit or more commonly as a result of a Premises Officer contacting the contracting authority’s nominated helpdesk to request a maintenance repair.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 11 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

It is envisaged that the number of candidates per lot is 6 and an economic operator may be a candidate for both lots. In order to ensure security of supply an economic operator may tender for both lot 1 and lot 2 but can only be awarded one lot (subject to the relaxations as set out in the tender documentation). It is envisaged the same economic operator will not therefore be appointed for lot 1 and lot 2 (subject to the relaxations). The mechanism for awarding Lots is set out in the PQQ and instruction to tenderers documentation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 South

Lot No: 2

II.2.2)Additional CPV code(s)

50711000 Repair and maintenance services of electrical building installations
50712000 Repair and maintenance services of mechanical building installations

II.2.3)Place of performance

NUTS code: UKN0 Northern Ireland
Main site or place of performance:

Please see lots map within MOI Part B Annex 2.

II.2.4)Description of the procurement:

The project is for the provision of mechanical and electrical planned and reactive maintenance services across the PSNI estate. Main categories of planned preventative maintenance work: electrical installations electrical testing UPS systems lifts air conditioning and ventilation boilers, associated equipment and miscellaneous mechanical systems.

Reactive maintenance

Small works orders may be issued for remedial works linked to a PPM visit or more commonly as a result of a Premises Officer contacting the contracting authority’s nominated helpdesk to request a maintenance repair.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 11 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

It is envisaged that the number of candidates per lot is 6 and an economic operator may be a candidate for both lots. In order to ensure security of supply an economic operator may tender for both lot 1 and lot 2 but can only be awarded one Lot (subject to the relaxations as set out in the tender documentation). It is envisaged the same economic operator will not therefore be appointed for lot 1 and lot 2 (subject to the relaxations). The mechanism for awarding lots is set out in the PQQ and instruction to tenderers documentation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the PQQ documents in particular MOI Part B.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The economic operators’ performance on this contract will be regularly monitored. As part of its contract management procedures, the contracting authority will use the protocol for managing poor supplier performance contained in procurement guidance note PGN 01/12 — contract management principles and procedures:. https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures

If an economic operator has received more than one current notice of written warning or a notice of unsatisfactory performance, the contracting authority, at its discretion, can consider an economic operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively. A list of bodies subject to Northern Ireland Public Procurement Policy can be viewed at: https://www.finance-ni.gov.uk/articles/list-public-bodies-whichnipublicprocurement-policy-applies

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/09/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 06/12/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Department of Finance, Construction Procurement Delivery Procurement Operations Branch
Postal address: 303 Airport Road West
Town: Belfast
Postal code: BT3 9ED
Country: United Kingdom
E-mail: construct.info@finance-ni.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/07/2020