Tender for Media Buying Services – Coventry

Tender for Media Buying Services – Coventry

To engage an agency partner with whom to develop and deliver a comprehensive media buying and consultancy service.

United Kingdom-Coventry: Advertising and marketing services

2019/S 150-370023

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Orbit Group Ltd
Garden Court, Harry Weston Road, Binley Business Park
United Kingdom
Contact person: Procurement Team
Telephone: +44 2476438394
E-mail: procurementhelp@orbit.org.uk
NUTS code: UK
Internet address(es):Main address: http://www.housingprocurement.com

Address of the buyer profile: http://www.orbit.org.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=365c3a67-19b5-e911-80f8-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=365c3a67-19b5-e911-80f8-005056b64545

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


OG — Media Buying Services and Related Consultancy — PP988

Reference number: DN426923

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Orbit are seeking a partner to provide advice, guidance and support with respect to procuring media services and consultancy where required. This will be a 3-year contract with the ability to extend to 5 years in annual increments subject to satisfactory performance.

The output from this work will be a more value geared media buying service that will be impact measured and managed effectively to ensure Orbits profile and sales opportunities are maximised.

For more information about Orbit Group and its subsidiaries please visit https://www.orbitgroup.org.uk/

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Orbit Group Ltd seeks to engage an agency partner with whom to develop and deliver a comprehensive media buying and consultancy service which will generate sustained strength and profile for the company with which to drive recognition, sales and a positive profile.

We are relying on tenderers to include sufficient information in their tender documentation so we can understand and evaluate their proposed approach, expertise and suitability for the opportunity.

It is expected that the agency shall:

— be capable of delivering value for money, as well as providing excellent customer service,

— be willing and capable of working in partnership with other agencies and specialists to deliver an effective media buying service,

— implement media buying plans and deliver innovative/best media buying and advice that is fully integrated across all channels and best practice communications to achieve,

— act in an open and transparent manner with Orbit Group Ltd and its representatives in delivering the services.

This tender opportunity is being run via the e-procurement portal ‘Procontract’. If not already registered, your company can register for free via www.housingprocurement.com. Once registered you will need to search for the opportunity and register your interest to access all the relevant documentation and submit your response. You must submit your tender through ProContract no later than the dates specified on ProContract (‘the Deadline’).

The following information must be provided:

— questionnaire response,

— supporting information to questions asked,

— signed appendices,

— pricing schedule.

Tenders may be submitted at any time before the closing date.

Tenders received before this deadline will be retained unopened until the opening date.

All clarification questions must be raised via the portal.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/09/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand, Holborn
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: