Tender for Meeting Room Audio Visual Systems

Tender for Meeting Room Audio Visual Systems

Design, Supply, Installation and Maintenance of Meeting Room Audio Visual Systems.

United Kingdom-Towcester: Audio-visual equipment

2013/S 139-241235

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Northamptonshire Council
Springfields
Contact point(s): Joint Procurement Team
For the attention of: Viv Hichens
NN12 6AE Towcester
UNITED KINGDOM
Telephone: +44 1295753747
E-mail: viv.hichens@cherwellandsouthnorthants.gov.uk
Fax: +44 1327353871

Internet address(es):

General address of the contracting authority: www.southnorthants.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cherwell District Council
Bodicote House, White Post Road, Bodicote
OX15 4AA Banbury
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Design, Supply, Installation and Maintenance of Meeting Room Audio Visual Systems
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Audio-visual equipment. South Northamptonshire Council requires the Design, Supply, Installation and Maintenance of an Audio Visual System for the Council Chamber and Meeting Rooms at the still to be built Towcester Community Building in accordance with this document. The current construction schedule will see the building completed in November 2014.
Cherwell District Council is seeking quotes for an upgrade of its current Audio Visual System within its Council Chamber and two meeting rooms at its Bodicote House headquarters for a solution similar in scope to that required by South Northamptonshire Council.
II.1.6)Common procurement vocabulary (CPV)

32321200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Complete design and installation of an audio-visual solution for a Council Chamber, Civic Room and three meeting rooms for South Northamptonshire Council.
Upgrade of the existing projection and control systems across the Council Chamber and two meeting rooms at Cherwell District Council.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Relevant details will be contained in tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Relevant details will be contained in tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract withjoint and several liability under English law and either nominate a lead provider with whom the contractingauthoiry can contract nd to whom all communications will be addressed or to form themselves into a single legalentity before the contract is awarded.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Particular conditions to which the performance of the contract is subject willbe set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45and 46 of Directive 2004/18/EC and regulation 23 of the Public Contracts Regulations 2006 and as set out in thetender documents available from the address given in section 1.1 above.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 ofDirective 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the tenderdocuments available from the address given in section 1.1 above.
Minimum level(s) of standards possibly required: Further details will be contained in the tender documentsissued to any applicant wishing to tender for the services described in this contract notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 – 50 of Directive 2004/18/EC and regulation 25 of the Public ContractsRegulations 2006 and as set out in the tender documents issued to any applicant wishing to tender for theservices described in this contract.
Minimum level(s) of standards possibly required:
Further details will be contained in the tender documents issued to any applicant wishing to tender for theservices described in this contract notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Design and Meeting of the Requirements. Weighting 55

2. Price. Weighting 30

3. Installation Plan. Weighting 5

4. Training. Weighting 5

5. Support and Maintenance. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TRN 6/13
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.8.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 2.9.2013 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=67595897

GO Reference: GO-2013716-PRO-4959213

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

South Northamptonshire Council
Springfields
NN12 6AE Towcester
UNITED KINGDOM
Telephone: +44 1327322322

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.7.2013