Tender for Mental Health Supported Accommodation Service – Caerphilly

Tender for Mental Health Supported Accommodation Service – Caerphilly

Caerphilly County Borough Council is seeking to appoint an organisation to deliver specialist Housing Related Support for people with mental ill health through the Housing Support Grant.

United Kingdom-Hengoed: Other community, social and personal services

2020/S 225-555078

Social and other specific services – public contracts

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
NUTS code: UKL16 Gwent Valleys
Postal code: CF82 7PG
Country: United Kingdom
E-mail: jonessl@caerphilly.gov.uk
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es):
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Mental Health Supported Accommodation Service


Reference number: CCBC/PS1995/20/RN

II.1.2)Main CPV code

98000000 Other community, social and personal services

II.1.3)Type of contract


II.1.4)Short description:


Caerphilly County Borough Council (CCBC) is seeking to appoint an organisation to deliver specialist Housing Related Support (HRS) for people with mental ill health through the Housing Support Grant (HSG). The aim of the HSG is to enable vulnerable people to remain in a more independent living situation through the provision of support.

This specification is outcomes based and the Service Provider is expected to offer an innovative and creative solution to meet accommodation and support needs, ensuring all possible outcomes are achieved is a priority whilst also seeking value for money, providing for the following packages of support. They also need to offer efficient savings over a longer period of time, ensuring that as people become more independent and need less support, the packages of support are tapered down to reflect this.

Estimated value includes maximum extensions.

Full details are contained in the ITT.


II.1.5)Estimated total value

Value excluding VAT: 2 744 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

98000000 Other community, social and personal services

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys
Main site or place of performance:

Within the boundaries of Caerphilly County Borough Council.


II.2.4)Description of the procurement:


Aims of the service

To deliver HRS that reduces the –

Incidences of tenancy breakdown and/or individuals losing their homes

Levels of homelessness and incidences of repeat homelessness

Use of inappropriate temporary accommodation

Crisis admissions to hospital and delayed hospital discharges

Number of emergencies resulting in intensive services being required

To deliver HRS that promotes –

Independent living within a chosen environment

Access to appropriate settled accommodation

Life skills; self confidence and self esteem

Domestic skills including cooking, cleaning, use of household appliances, reporting repairs while not carrying them out for the individual

Contact with family or friends to develop social inclusion and community cohesion

Access to emergency and planned health care

Access to training and education, develop skills to achieve qualifications

Skills required by employers; ability to apply for work or volunteering

Financial management; budgeting skills to minimise risk of debt accruing, maximising income

Healthy lifestyle choices, better able to manage physical and mental health; access to GP, dentist, opticians, mental health services, counselling etc.

Access to community based services (sport, library etc.)

Delivering a preventative service which intervenes at an early stage to minimise the risk of crisis occurring, thereby providing timely support for the individual and reducing the need for more costly health, community safety, social care and emergency services. Full details are in the ITT


II.2.6)Estimated value

Value excluding VAT: 2 744 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 96

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information


Please note that the total number of months includes any possible extensions that maybe taken up.

The contract spend includes any possible extensions that maybe taken up

The contract period is from the 1 March 2021 – 28 February 2025, with an option to extend for up to a further period of forty-eight (48) months, reviewed after twenty-four (24) months.


Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:


The procurement process for this arrangement shall follow a two-stage, Open Procedure. Candidates will be required to pass the selection stage response before the Award Stage will be considered.

Selection Stage – Stage One – This stage shall consist of pass / fail and scored questions. Bidders must pass all pass / fail questions and achieve a score of 6 or above for any scored questions in the Selection Stage to proceed to the Award stage of the evaluation process.

Award Stage – Stage Two All Organisations that successfully pass all elements of the selection stage will progress on to the Award Stage. This stage will be evaluated using the Most Economically Advantageous Tender (MEAT) criterion, structured as Price 20%/Quality 80 %

The Quality criteria will be divided into categories consisting of the following sub criteria and weightings:

Tender Response 10 % / Interview 50 % / Case study 20 %

Full details of the tender specification and award criteria can be found in the ITT


Section IV: Procedure


IV.1.1)Form of procedure

Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

Full details of the tender process and award criteria can be found in the ITT.


IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 03/12/2020
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:


Section VI: Complementary information

VI.3)Additional information:


Please note registering an interest in the sell2wales notice is not registering an interest in this tender you must follow the instructions below in order to submit a tender:

1) Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login;


2) Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3) Enter your correct Organisation Name, Details and Primary Contact Details;

4) Make a note of the Organisation ID and User Name, then click ‘Register’;

5) You will then receive an email from the system asking you follow a link to activate your account;

6) Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7) In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are

added to your profile;

8) Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9)Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If

you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10) Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11) From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.

Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;

12) Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13) Note the closing date for completion of the relevant project. To find all available documentation

Drop-down the ‘Request Documents’ option and click to download all documents;

14) You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. We will not accept any

Questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system.

If you require assistance please send a dialogue message via the portal or procurement 01443 863161.

Procurement Clinics are also available should you require further assistance completing and submitting your tender or for general tendering advice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=105555.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Providers will be requested to submit a Community Benefit plan, this will be non core and not scored

(WA Ref:105555)

The buyer considers that this contract is suitable for consortia.


VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.5)Date of dispatch of this notice: