Tender for Moodle Virtual Learning Environment Platform

Tender for Moodle Virtual Learning Environment Platform

Supply and Delivery of a Moodle Virtual Learning Environment Platform including data migration.

United Kingdom-Wrexham: Educational software package

2020/S 036-086311

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Glyndwr University
Postal address: Plas Coch, Mold Road
Town: Wrexham
NUTS code: UKL23
Postal code: LL11 2AW
Country: United Kingdom
E-mail: arwel.staples@glyndwr.ac.uk
Telephone: +44 1978293188
Fax: +44 1978293188

Internet address(es):Main address: www.glyndwr.ac.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.sell2wales.gov.wales

I.4)Type of the contracting authority

Other type: University

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


The supply and Delivery of a Moodle Virtual Learning Environment Platform including Data Migration

Reference number: AS/AC/31/01/20

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The University has a requirement under this ITT for the supply and delivery of a Moodle Virtual Learning Environment platform including data migration.

The University currently uses Moodle as a Virtual Learning Environment (VLE) and the Moodle platform is currently hosted externally and has plugins enabled such as Turnitin, Panopto and Jisc Learning Analytics. It is used as a 2-year working archive which all current staff and students have access to in addition to the present year’s programmes and modules.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL23
Main site or place of performance:


II.2.4)Description of the procurement:

The University has a requirement under this ITT for the supply and delivery of a Moodle Virtual Learning Environment platform including data migration.

Provide a working hosted/cloud-based installation of a Moodle VLE to allow the use of an online learning environment for both staff at the University and students.

Provide a sandbox/development site for future development work, upgrades and testing. This should be available from 1.5.2020 to allow developers at the University to ensure the appropriate theme is used.

Provide Single Sign On (SSO) to allow seamless sign on for all users. (Microsoft AD)

Integrate with external plugins including Turnitin, Office 365, Panopto, ClickView, Mahara, Jisc Learning Analytics, Blackboard Ally and ReciteMe.

Include annual upgrades of the platform.

Include support and maintenance helpdesk support with support available from Monday to Friday 8 a.m. to 5.30 p.m.

Provision of a designated account manager who will meet with the University’s contacts every month. One meeting a year is expected to be face-to-face.

Provide an implementation which is a seamless experience for all students and staff.

Transferring of data and courses from present externally hosted solution vendor to a cloud based solution, potentially with a new vendor.

Automatic creation of courses and enrolment of students and course leader by synching with the University’s Student Data System.

The contract duration will be minimum 3 years with option to extend for a further 2 years in annual increments.

The software solution provided must be capable of the following mandatory features:

— Welsh language pack is installed,

— create a link on the home page allowing users to switch from English to Welsh and Welsh to English easily,

— support login (authentication from the University’s Active Directory Forest),

— system supports ADFS or Shibboleth Single Sign on.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 36 months with option to extend for a further 24 months.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Within the technical specification and pricing schedule there are optional requirement stipulated which bidders can provide pricing for. The University is not obliged or committed at this stage to contract for the additional items specified.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:


III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The successful bidder will be required to deliver agreed social value outcomes that has been offered as part of the tender bid submission.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/03/2020
Local time: 13:00

Plas Coch Campus, Wrexham.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Bidders must be able to provide the following mandatory technical specification requirements:

— supplier can provided either a hosted or a cloud based Moodle Solution,

— Welsh language pack is installed,

— supplier will create a link on the home page allowing users to switch from English to Welsh and Welsh to English easily,

— support login (authentication from the University’s Active Directory Forest),

— system supports ADFS or Shibboleth Single Sign on,

— data is stored on servers (Cloud) based in Europe,

— system will comply with accessibility requirements including new accessibility standards for public sector bodies,

— supplier should have a track record to demonstrate that their software solution has an uptime of 99,8 % or more over the last 3 years,

— system is compliant with current GDPR legislation including Data protection.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=100024

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

The successful bidder will be required to deliver against the social value delivery plan as submitted within the tender response as part of the overall contract delivery.

(WA Ref:100024)

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: