Tender for Museum Display Cases

Tender for Museum Display Cases

Design, fabrication and installation of museum display cases.

UK-London: display cases

2012/S 153-255700

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Board of Trustees of the Victoria and Albert Museum
Cromwell Road
For the attention of: Amy White
SW7 2RL London
Telephone: +44 2079422908
E-mail: as.white@vam.ac.uk

Internet address(es):

General address of the contracting authority: http://www.vam.ac.uk

Address of the buyer profile: http://www.vam.ac.uk/about_va/procurement/index.html

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Design, fabrication and installation of museum display cases.
II.1.2)Type of contract and location of works, place of delivery or of performance


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Display cases. The Victoria and Albert Museum’s collection of 17th- and 18th-century European art and design is unrivalled in its range and quality. It includes some of the most magnificent works in the Museum, made by Europe’s finest artists and craftsmen for the period’s most important figures, including Louis XIV, Marie Antoinette, Catherine the Great and Charles I.
The V&A is inviting expressions of interest from museum Display Case Specialist Contractors to carry out detailed design, fabrication and installation of display cases as part of the development of its new galleries of art and design from Europe 1600-1800 (Galleries 1 to 7). The range of bespoke cases will consist of varying sizes and a number of different types (with several special types and variations within each type) evenly distributed within each of the gallery spaces. The majority of display cases will be free-standing, and a proportion will be built-in. There will be a number of cases that are to be internally lit. The Case designs will be required to comply with the V&A’s standard Case specification requirements (updated in 2011). Ranging from small table-top types to some very large (up to 5m long x 3.2m high). There will be approximately 100 cases.
The Europe 1600-1800 (Galleries 1 – 7) were last refurbished in the 1970s, and are in a prominent position off the Museum’s Grand Entrance. This complete refurbishment of the 1500m2 suite of eight Grade 1 listed historic galleries is the next stage of the V&A FuturePlan galleries development following the award-winning new Medieval and Renaissance Galleries. This Europe 1600-1800 (Galleries 1 – 7) is a flagship project for the V&A and its programme of development work and will complete the ten-year restoration of the Aston Webb wing of the V&A.
The Display Case Contractor must be able to demonstrate recent experience in detailed design development, manufacture and phased installation in Museum/Historic Buildings environments. The Display Case Contractor will need to be able to share the V&A and Design Team’s vision which will return these galleries to their original scale with a complete re-display and reinterpretation of the collection; combining sensitivity to the building, the period and the collections with an imaginative, sustainable, collaborative and transformative approach. The Architects and Exhibition Designers for the project are ZMMA.
Subject to funding, the new Europe 1600-1800 Gallery is planned to open to the public in December 2014. Therefore the anticipated installation of the display cases is planned to occur from (approx) March to August 2014.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Important – Your ‘expression of interest’ shall be in the form of a completed Pre-Qualification Questionnaire (PQQ) which must be submitted electronically by using the V&A’s e-tendering suite, BiPs Delta-etendering suite by the due date at point IV3.4 above. The information and documents for this PQQ will be accessible at the following website www.delta-esourcing.com To access these documents firstly register your company details and enter the following Tender Access Code (TAC) CW2ZTA84QP at the bottom of the registration page, Please ensure that you allow yourself plenty of time when responding to this PQQ prior to the closing date and time. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents using WinZip or WinRar. Please keep this username and password secure, and do not pass it to any third parties. Remember your PQQ must be completed and submitted electronically by using BiPs Delta-etendering by the due date detailed above. Please also send a hard copy as detailed in the PQQ instructions. Potential service providers should note that the Contracting Authority reserves the right to cancel this procurement at any stage and not award a contract. GO Reference: GO-201288-PRO-4141415.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.8.2012