Tender for National Casemix Office Local Grouper

Tender for National Casemix Office Local Grouper

The National Casemix Classifications Service develops clinical grouping methodologies and software products that enable the NHS to record clinical activity and, in turn, support reimbursement of clinical activity through Payment by Results (PbR).

UK-Leeds: medical software development services

2012/S 209-344426

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Health and Social Care Information Centre
1 Trevelyan Square, Boar Lane
For the attention of: The Procurement Team
LS1 6AE Leeds
Telephone: +44 11325447191
E-mail: procmail@ic.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Special Health Authority
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

RIT0866 – National Casemix Office Local Grouper.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Medical software development services. The Health and Social Care Information Centre (HSCIC) wishes to commission a service from an external supplier.
The National Casemix Classifications Service develops clinical grouping methodologies and software products that enable the NHS to record clinical activity and, in turn, support reimbursement of clinical activity through Payment by Results (PbR).
The predominant classification system being developed is Healthcare Resource Groups (HRGs). Healthcare Resource Groups (HRGs) are standard groupings of clinically similar treatments which use comparable levels of healthcare resource. In their most basic form HRGs are groups of ICD-10 diagnoses and OPCS procedures that have similar resource implications.
The design, implementation and support of HRGs is the main function of the Casemix service. In order to pay hospitals accurately for work they carry out, a tariff needs to be assigned to each diagnosis and procedure code in use (currently ICD-10 codes for diagnoses, OPCS 4.5 for procedures), HRGs are designed to bring together diagnoses or procedures that are of similar resource use and are clinically coherent and meaningful.
Under the Payment by Results (PbR) government policy, these classifications are used as a currency to provide a mechanism whereby NHS trusts can be appropriately reimbursed for providing healthcare services.
The development of HRGs is cyclical. Each year a revision process is executed to revise the current version where necessary and every few years a major revision process takes place to ensure that the classification keeps pace with the continuous modernisation of the NHS.
HRG4 has been developed to:
a) Reflect changes in clinical practice and costs
b) Increase coverage by introducing HRGs to new clinical areas
c) Introduce the concept of ‘setting independence’
d) Increase the statistical performance of HRGs by introducing elements such as unbundling and improved complication and comorbidity splits
e) Incorporate the improved identification and classification of procedures using updated OPCS codes
f) Enable more accurate analysis of healthcare needs within the service
In order to facilitate the above services the HSCIC requires a supplier to construct a user friendly, secure and auditable solution to:
1 Develop, test and deliver multiple (expected to be 4 per year) HRG4 local Groupers (“Groupers”) in line with the supplied specifications. This could be either a new development or as amendments or updates to an existing product as required;
2. Provide ongoing support for the products produced including resolution of bugs or issues in live products;
3. Provide a mechanism for the acceptance of additional, Grouper-related commissions from the National Casemix Service, on a call-off basis, for the delivery of additional products and / or services.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The initial contract period will be for 24 months with an option for extending for up to 2 further periods of 12 months.
Estimated value excluding VAT:
Range: between 180 000 and 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend the initial contract term for up to 2 further periods of 12 months.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the invitation to tender documents.
Minimum level(s) of standards possibly required: Please refer to the invitation to tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the invitation to tender documents.
Minimum level(s) of standards possibly required:
Please refer to the invitation to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.12.2012 – 11:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 4.12.2012 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers will need to note that TUPE (Transfer of Undertakings Protection of Employment) Regulations may apply to any employees currently employed by the current service provider. Further information on the possible application of TUPE 2006 will be provided in the invitation to tender documents.
Suppliers must read through this complete set of instructions and follow the process to respond to this tender.
Your tender must be completed and submitted electronically by using Vault through BiPs Delta-ets by the due date of 4 12 2012 @ 12:00hrs.
The information and documents for this tender will be accessible at the following website www.delta-ets.com. To be able to access these documents you will need to register your company details and enter the following Tender Access Code (TAC) J6XD54JMXU at the bottom of the registration page, thereafter you will be issued with a username and password. If you have already registered with Delta previously, please follow the link shown and click on the ‘Delta-ets Home’ tab instead. This will redirect you to the home page where you can log on using your existing username and password to collect the tender documents.

If you have registered and have forgotten your username and password, please click on the forgotten password link on the Delta-ets homepage.
Please keep this username and password secure, and do not pass it to any third parties.
You must log into Delta-ets and then click on the Vault tab, if you have added the TAC code to your registration you will automatically view the tender title. Click on this link and you will be taken into the tenderbox where the documents are stored. If you have previously accessed Delta then please enter the TAC code in Vault and you will then be able to access the documentation. Please check that you are able to access these online ITT documents. If you are experiencing problems, then please contact the Delta helpdesk via email: helpdesk@delta-ets.com or call +44 8452707050 for further assistance.

Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar. GO Reference: GO-20121025-PRO-4342733.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice of England and Wales
WC2A 2LL London
Internet address: www.hmcourts-service.gov.uk
Fax: +44 2079476807

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations (as amended) the Department will notify tenderers, by electronic means, or by facsimile, of the standstill period before which any contract (s) will be entered into. This standstill period shall not end before at least midnight at the end of the 10th day after the sending date, but where the last day is not a working day, the standstill period shall be extended to the midnight at the end of the next working day. Where, exceptionally, non-electronic means of communication is used, the different timescale as set out in the Regulations shall apply. This standstill period provides unsuccessful tenderers with the opportunity to challenge the Authority’s decision. If they consider they have sufficient grounds to do so, they can suspend the award within this period, by lodging a claim form at the High Court (and following the various formalities required by the Regulations and the rules of Court for service).
VI.4.3)Service from which information about the lodging of appeals may be obtained

The High Court of Justice of England and Wales

VI.5)Date of dispatch of this notice:25.10.2012