Tender for non patient catering and retail services

Tender for non patient catering and retail services

Provision of a non patient catering and retail service for Huddersfield Royal Infirmary.

UK-Huddersfield: hotel, restaurant and retail trade services

2012/S 231-380867

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Calderdale and Huddersfield NHS Foundation Trust
Procurement and Supplies Department, Acre House, 64 Acre Street, Lindley
For the attention of: Mrs Lea Jones
HD3 3HE Huddersfield
UNITED KINGDOM
Telephone: +44 1484355209
E-mail: lea.jones@cht.nhs.uk
Fax: +44 1484355211

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of non patient catering and retail services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Huddersfield Royal Infirmary.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of a non patient catering and retail service for Huddersfield Royal Infirmary. The trust is interested in outsourcing the visitors/staff canteen (in the basement), the Cafe Royale (entrance) and the shop (entrance). The trust envisages solutions that may include building works but definitely provide an upgrade in facilities and a generation of profit for the trust. Interest can be expressed for one or more lots. There will also be a requirement to TUPE approximately 16 trust staff.
II.1.6)Common procurement vocabulary (CPV)

55000000, 55500000, 55900000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

At Huddersfield Royal Infirmary. To provide catering services in the Staff/Visitor Canteen located in the basement. To provide the catering services in the Cafe Royal located in the front entrance (possibility of extending the area) and to provide retail services in the hospital shop located in the front entrance. Approximately 16 trust staff would be required to be TUPE’d. Upgrading of facilities and generation of profit for the trust is envisaged.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Canteen services for cafe in front entrance

1)Short description

The Cafe Royale is situated in the front entrance of Huddersfield Royal Infirmary. It currently provides hot/cold drinks and food.
2)Common procurement vocabulary (CPV)

55000000, 55500000, 55900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Staff would need to be TUPE’d over to winning bidder.
Lot No: 2 Lot title: Canteen services for staff/visitors in restaurant located in the basement of HRI

1)Short description

Currently called the Southside restaurant and provides hot/cold drinks and food to staff and visitors.
2)Common procurement vocabulary (CPV)

55000000, 55500000, 55900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Staff would need to be TUPE’d over to winning bidder.
Lot No: 3 Lot title: Retail services in hospital shop at HRI

1)Short description

Greenacres shop based in the entrance lobby at HRI.
2)Common procurement vocabulary (CPV)

55000000, 55500000, 55900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Staff would need to be TUPE’d over to winning bidder.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any accreditations or enrolment on professional or trade registers must be advised when issuing expression of interest.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The supplier must provide full details if he:
a) Is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations;
c) Has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority.
Minimum level(s) of standards possibly required: When expressing interest, please state if any of the above is relevant and if not, please clearly state this is the case.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
a) A list of the principal deliveries effected in the past 2 years with the details of the recipients involved;
b) A description of technical facilities, measure for ensuring quality and study and research facilities at the suppliers;
c) Indication of the technical bodies involved, whether or not belonging directly to the undertaking, especially those responsible for quality control;
d) Certificates drawn up by official quality control institutes or agencies.
Minimum level(s) of standards possibly required:
Provide all the relevant information with your expression of interest.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: The range of operators is per lot. A PQQ may be issued to reduce the number of suppliers before the ITPD stage. There is also the intention to use the stages of dialogue to reduce the number of bidders/solutions.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

A PQQ may be issued to reduce interested parties to the maximum quantity stated in this advert. There will be reduction of bidders throughout the process during the stages of dialogue. Variant bids will not be allowed. Interest and bids can be for one or all lots. This tender is for non patient meals.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.11.2012