Tender for Northern Ireland 3D Coastal Survey

Tender for Northern Ireland 3D Coastal Survey

Topographic LiDAR Survey with Orthophotography for all of Northern Ireland Coastal Area – Lot No: 1.

United Kingdom-Belfast: Digital mapping services

2020/S 178-431087

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Department of Agriculture, Environment and Rural Affairs DAERA
Postal address: Klondyke Building, Cromac Avenue, Gasworks Business Park
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT7 2JA
Country: United Kingdom
Contact person: Natasha Johnston
E-mail: justice.CPD@finance-ni.gov.uk
Internet address(es):Main address: https://www.daera-ni.gov.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DAERA — Northern Ireland 3D Coastal Survey

 

Reference number: ID3078582

II.1.2)Main CPV code

71354100 Digital mapping services

II.1.3)Type of contract

Services

II.1.4)Short description:

DAERA — Northern Ireland 3D coastal survey.

 

II.1.5)Estimated total value

Value excluding VAT: 560 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The contract will be divided into four lots as set out. Tenderers do not have to bid for all lots, they can bid for any number. However if a tenderer is successful in winning lots one, two, three or all three of these lots they will not be considered for lot 4 — this is to keep maintain the independence of lot 4.

 

II.2)Description

II.2.1)Title:

Topographic LiDAR Survey with Orthophotography for all of Northern Ireland Coastal Area

 

Lot No: 1

II.2.2)Additional CPV code(s)

71354200 Aerial mapping services
71354500 Marine survey services
71353000 Surface surveying services
71355200 Ordnance surveying

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

DAERA — Northern Ireland 3D coastal survey.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 5
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

One option to extend for a maximum date of 31 August 2021 for lots 1 to 3.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Satellite Derived Bathymetry to a Depth of Approximately 10 m for all of Northern Ireland

 

Lot No: 2

II.2.2)Additional CPV code(s)

71354200 Aerial mapping services
71354500 Marine survey services
71353000 Surface surveying services
71355200 Ordnance surveying

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

DAERA — Northern Ireland 3D coastal survey.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 5
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

One option to extend for a maximum date of 31 August 2021 for lots 1 to 3.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bathymetric LiDAR of Pilot Area

 

Lot No: 3

II.2.2)Additional CPV code(s)

71354200 Aerial mapping services
71354500 Marine survey services
71353000 Surface surveying services
71355200 Ordnance surveying

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

DAERA — Northern Ireland 3D coastal survey.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 5
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

One option to extend for a maximum date of 31 August 2021 for lots 1 to 3.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Independent Quality Control

 

Lot No: 4

II.2.2)Additional CPV code(s)

71354200 Aerial mapping services
71354500 Marine survey services
71353000 Surface surveying services
71355200 Ordnance surveying

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

DAERA — Northern Ireland 3D coastal survey.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 5
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

One option to extend to 31 August 2021. As any extension to lot 1 to 3 will have an impact on lot 4, a second optional extension is available for lot 4 only, this will provide a further maximum 3 months to allow for the completion.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
Accelerated procedure
Justification:

This is due to the urgent nature for the service to be set up given the short window of opportunity for flights to carry out imaging. The possibility to complete this part of the requirement is impacted by the requirement for good weather, tidal cycle level and also tree leaf off conditions. The aim of selecting this procedure is to ensure an award that will maximise flight times before winter when the flying conditions deteriorate.

 

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/09/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 27/12/2020

IV.2.7)Conditions for opening of tenders

Date: 28/09/2020
Local time: 15:30
Information about authorised persons and opening procedure:

Only CPD procurement staff with access to the project on eTendersNI.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
Town: Belfast
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

 

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/09/2020