Tender for Occupational Health Management System

Tender for Occupational Health Management System

The current Medical Records information environment is complex and consists of a number of stand-alone arrangements.

United Kingdom-Abingdon: Medical software package

2016/S 043-071450

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Civil Nuclear Police Authority (CNPA) / Civil Nuclear Constabulary (CNC)
Building F6, First Floor, Culham Science Centre A
For the attention of: Jane Little
OX14 3DB Abingdon
Telephone: +44 1235466514
E-mail: jane.little@cnc.pnn.police.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/civil-nuclear-constabulary

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/31796

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15116&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15116&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Occupational Health Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Abingdon.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The CNC has approximately 1 500 police officers and staff operating out of 14
locations throughout England, Scotland and Wales.
HR is responsible for managing the CNC OH Provision and the level and standard
of OH Provision varies across the organisation, with some sites having a full
service on-site, 1 site via commercial provider and the remainder by the internal
CNC OH team. Each of these providers has their own medical records system to
store CNC medical records as do the previous OH Provision’s that have been
Where CNC are the OH provider there is an obligation under several instances of
legislation to hold records securely. The scope of the CNC role in this regard will
be significantly expanded (by over 400 staff) as the EDF OH role transfers to
CNC. Where CNC retain ‘contracted out’ OH provisions with other providers there
remains a duty of care as employer.
The current Medical Records information environment is complex and consists of
a number of stand-alone arrangements. The records for individual officers have
not always followed their deployment between sites and therefore it can be
difficult to locate them. When access is required corporately or when records
need to be transferred to a different provider / CNC OH, individual consents must
be sought.
Existing records are currently held in a variety of formats and on a variety of
platforms. Dounreay and Sellafield currently use the EOPAS system, IMASS use
their own bespoke system but records are also held in paper format and CNC
OHD currently hold files in word and pdf formats.
In order to improve the current position, the CNC is looking for a fit for purpose,
web enabled, hosted occupational health management system to support the in
house provision of OH services which meets UK medical standards and UK
personal data protection legislation.

II.1.6)Common procurement vocabulary (CPV)

48180000, 75122000, 85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3-year contract for the supply of an Occupational Health Management system.
Estimated value excluding VAT: 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for up to an additional 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 2.5.2016. Completion 1.5.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See ITT documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See ITT documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See ITT documentation.
Minimum level(s) of standards possibly required: See ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See ITT documentation.
Minimum level(s) of standards possibly required:
See ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.3.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 090 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.4.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: