Tender for Office and Special Moving Services – Scotland

Tender for Office and Special Moving Services – Scotland

Lot 1: Large Projects – High Value/High Risk; Lot 2: Churn Work – Low Value/Low Risk; Lot 3: Fine Art Move.

United Kingdom-Stirling: Relocation services

2020/S 227-560588

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: APUC Ltd
Postal address: Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
NUTS code: UKM SCOTLAND
Postal code: FK8 2DZ
Country: United Kingdom
E-mail: acahill@apuc-scot.ac.uk
Telephone: +44 1314428930
Internet address(es):
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Office and Special Moving Services for APUC

 

Reference number: FOS1001 AP

II.1.2)Main CPV code

98392000 Relocation services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Office and special moving service framework with 3 lots:

Lot 1: Large Projects — High Value/High Risk;

Lot 2: Churn Work — Low Value/Low Risk;

Lot 3: Fine Art Move.

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Routine/Churn Work

 

Lot No: 2

II.2.2)Additional CPV code(s)

98392000 Relocation services
60183000 Hire of vans with driver
98341120 Portering services
60181000 Hire of trucks with driver
63121000 Storage and retrieval services

II.2.3)Place of performance

NUTS code: UKM SCOTLAND
Main site or place of performance:

Scotland Wide.

 

II.2.4)Description of the procurement:

 

Ad hoc, small removal requirements including:

Known, small scale jobs, indicative of lower value/risk project work undertaken by a van driver and porter service (up to 7.5 ton van size of vehicle) and may include for example and without limitation the following:

— uncomplicated, un-forecasted removal of effects required within limited timescales,

— portering services/ packing,

— minor office moves,

— known storage requirements.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

 

The authority reserves the right to extend the framework agreement for up to 2 periods of 12 months (24 months total), subject to

satisfactory performance and continued Institutional requirement.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

 

II.2)Description

II.2.1)Title:

Fine Art Move

 

Lot No: 3

II.2.2)Additional CPV code(s)

98392000 Relocation services
98341120 Portering services
60183000 Hire of vans with driver
60181000 Hire of trucks with driver
63100000 Cargo handling and storage services

II.2.3)Place of performance

NUTS code: UKM SCOTLAND
Main site or place of performance:

Scotland Wide.

 

II.2.4)Description of the procurement:

 

The services to be provided — retrieval of the fine art collection from the current storage and its relocation to the museum for the purpose of exhibiting and may include for example and without limitation the following:

— transportation of effects by road, sea or air,

— specialised vehicles,

— case making and packing services,

— secure storage solution,

— customs clearance.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

 

The authority reserves the right to extend the framework agreement for up to 2 periods of 12 months (24 months total), subject to

satisfactory performance and continued institutional requirement.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

 

II.2)Description

II.2.1)Title:

Large Projects — High Value/High Risk

 

Lot No: 1

II.2.2)Additional CPV code(s)

98392000 Relocation services
60183000 Hire of vans with driver
60181000 Hire of trucks with driver
63121000 Storage and retrieval services
98341120 Portering services
63100000 Cargo handling and storage services

II.2.3)Place of performance

NUTS code: UKM SCOTLAND
Main site or place of performance:

Scotland wide.

 

II.2.4)Description of the procurement:

 

Large scale projects – means larger removal/relocation requirement which may require refinement of specifications and may include for example and without limitation the following:

— high risk/high value projects,

— refurbishment projects,

— specialist department/machine moves.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

 

The authority reserves the right to extend the framework agreement for up to 2 periods of 12 months (24 months total), subject to

satisfactory performance and continued Institutional requirement.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

As per section 4A Trade Reference of the ESPD:

Tenderers must be registered with the following:

Lot 1: British Association of Removers (BAR)

Lot 2: British Association of Removers (BAR)

Lot 3: British Association of Removers (BAR).

In addition for Lot 3 Tenderers must be should be registered with: The British International Freight Association

 

III.1.2)Economic and financial standing

List and brief description of selection criteria:

 

With reference to section 4B of the ESPD: Economic and Financial Standing

With reference to 4B.5 The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Professional risk indemnity: GBP 5 million (all lots with option to increase up to GBP 10 million Lot 3);

Employer’s (compulsory) liability: GBP 5 million (all lots with option to increase up to GBP 10 million Lot 3);

Public liability: GBP 5 million (all lots with option to increase up to GBP 10 million Lot 3);

Product liability: GBP 5 million (all lots with option to increase up to GBP 10 million Lot 3).

For Lot 3 you must also have in place fully comprehensive transit insurance (goods in transit insurance).

These should include the name of the insurers, policy numbers, expiry dates and limits for any one incident and annual aggregate caps and the excesses under the policies.

With reference to 4B.6 Description of the economic or financial requirements:

Provide 2 years of audited accounts or equivalent to demonstrate financial stabilities.

Alternatively if the contractor is unable to provide the required accounting information then they will be required to provide a bankers letter demonstrating their willingness to support the contractors organisation over the term of the framework agreement.

 

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

 

Submission of management information

Following commencement of the framework agreement, the contractor will provide a performance report to the authority on a quarterly basis to include spend by institution under the framework agreement for the reporting period.

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be Uploaded to the website:

http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 13

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 090-160180

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/12/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

October 2024

 

VI.3)Additional information:

 

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Suppliers should confirm they will be in a position to complete (at point of award) the following:

Appendix A Form of Tender

Appendix B Freedom of Information

Appendix D APUC Sustain Supply Chain Code of Conduct

Appendix G Sustain Supply Chain Evaluation Tool-Section 1

Appendix H Non-Involvement Serious Organised Crime

Appendix I Non-Involvement Human Trafficking and Labour Restrictions

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17401. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The contractor will work with the authority to deliver community benefits or social value where they are identifiable throughout the term of the framework agreement. The authority is interested in measures that contractors propose to take to encourage delivery of Community Benefits.

(SC Ref:634958)

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Stirling Sheriff Court and Justice of the Peace Court
Postal address: Sheriff Court House, Viewfield Place
Town: Stirling
Postal code: FK8 1NH
Country: United Kingdom

VI.5)Date of dispatch of this notice:

16/11/2020