Tender for Offsite Storage Facility

Tender for Offsite Storage Facility

Plymouth City Council is looking to procure the services of an off-site document storage facility to support its statutory and operational requirement to retain and access documents over many years through safe and secure methods.

UK-Plymouth: storage and warehousing services

2012/S 82-134784

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth City Council
Strategic Procurement Unit, Civic Centre, Floor 5, Armada Way
For the attention of: Mr Phil Bees
PL1 2AA Plymouth
UNITED KINGDOM
Telephone: +44 1752304485
E-mail: procurement@plymouth.gov.uk

Internet address(es):

General address of the contracting authority: www.plymouth.gov.uk

Address of the buyer profile: www.devontenders.gov.uk

Further information can be obtained from: Devon tenders
www.devontenders.gov.uk If you experience problems using this web site please e-mail procurement@plymouth.gov.uk for guidance.
Internet address: www.devontenders.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon tenders
www.devontenders.gov.uk If you experience problems using this web site please e-mail procurement@plymouth.gov.uk for guidance
Internet address: www.devontenders.gov.uk

Tenders or requests to participate must be sent to: Devon Tenders
www.devontenders.gov.uk If you experience problems using this website please e-mail procurement@plymouth.gov.uk for guidance
Internet address: www.devontenders.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of an off-site document storage facility.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Plymouth.
NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Plymouth City Council is looking to procure the services of an off-site document storage facility to support its statutory and operational requirement to retain and access documents over many years through safe and secure methods, in order to maintain and update valuable material and sensitive information.
II.1.6)Common procurement vocabulary (CPV)

63120000, 63121000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 300 000 and 450 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 2 x 12 months
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the contract agreement and also the payment mechanism.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will consider bids from companies or from consortia/joint ventures. However, legal entities must be formed prior to contract award. The Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Will be detailed in a pre-qualification questionnaire and are as set out in Regulations 23 – 26 of the UK Public Contract Regulations 2006 (as amended).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 24 of the UK Public Contract Regulations 2006 (as amended).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
Information and formalities necessary for evaluating if requirements are met:
Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 25 of the UK Public Contract Regulations 2006 (as amended).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

12011
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 18.7.2012 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Plymouth City Council
Civic Centre, Armada Way
PL1 2AA Plymouth
UNITED KINGDOM
Telephone: +44 1752668000
Internet address: www.plymouth.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Plymouth City Council incorporates a minimum 10-calendar-day standstill period at the point information on the contract award is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in point I.1 of this notice.
Bidders should refer to the UK Public Contracts Regulations 2006 regarding remedies and seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.4.2012