Tender for Online Newspaper Service for Wales

Tender for Online Newspaper Service for Wales

The Service must provide online access via a bilingual web based interface to a comprehensive range of daily and weekly newspapers, including newspapers from Wales.

UK-Aberystwyth: newspapers, journals, periodicals and magazines

2012/S 219-361133

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The National Library of Wales
Penglais, Ceredigion
For the attention of: Sioned Rees-Jones
SY23 3BU Aberystwyth
UNITED KINGDOM
Telephone: +44 1970632541
E-mail: sioned.rees-jones@llgc.org.uk
Fax: +44 1970615709

Internet address(es):

General address of the contracting authority: http://www.llgc.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Online Newspaper Service for Wales.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Access to the service will be provided to the following organisations together with (i) the organisations’ staff and (ii) the individuals who are registered as users with the following organisations: all libraries within the 22 Welsh Local Authority Public Library Services; Welsh Higher Education organisations; Welsh Further Education organisations; Welsh Health Libraries; The Welsh Government; The National Library of Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Service must provide online access via a bilingual web based interface to a comprehensive range of daily and weekly newspapers, including newspapers from Wales.
The range of newspapers accessible via the service must include an equal geographical spread from Wales and the UK including Sunday equivalents where appropriate.
The newspapers accessible through the Service must incorporate a broad spectrum of styles, including tabloid and broadsheet publications, without preference to a particular style, publisher or political standing.
The National Library of Wales (“NLW”), with funding from CyMAL: Museums Archives and Libraries Wales, a policy division of the Welsh Government, wishes to purchase an online newspaper service for Welsh libraries, the employees of Welsh libraries and individuals who are registered users of Welsh Libraries. The contract is for a period of 12 months beginning on 1 April 2013. NLW is not able to specify the levels of participation and use of the Service. Tenderers are asked to note that the following organisations together with: (i) the Organisations’ staff and (ii) the individuals who are registered as users with the Organisations (collectively the “Users”) are to be provided with access to the Service: all libraries within the 22 Welsh Local Authority Public Library Services; Welsh Higher Education organisations; Welsh Further Education organisations; Welsh Health Libraries; The Welsh Government; The National Library of Wales.
Tenderers are also asked to note that the usage for the current online newspaper service both at the Organisations’ sites and via remote access to Users between January 2011 and December 2011 was as follows:
On-site 1 380 075.
Remote 165 799.
Total 1 545 874.
For more information on the National Library of Wales’ requirements and this tender process, please refer to eTenderwales.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

22200000, 48810000, 92511000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The NLW has secured grant funding from CyMAL to procure the Service. The maximum funding available to the Library to procure the Service is 155 000 GBP and accordingly the fixed price fee quoted by tenderers in their tender responses must not exceed this amount.
For more information on the National Library of Wales’ requirements and this tender process, please refer to eTenderwales.
II.2.2)Information about options

Options: yes
Description of these options: The successful tenderer will be required to commence provision of the Service on 1.4.2013. It is intended that the contract will run until 31.3.2014, subject to NLW’s rights to terminate the contract early in accordance with the terms of the contract, or to extend the contract for up to two further one year periods.
Tenderers should include details of the fixed price extension fee that would apply in each of the possible one year extension periods if NLW were to take up its option to extend the contract for up to two further one year periods.
For more information on the National Library of Wales’ requirements and this tender process, please refer to eTenderwales.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Tenderers should note that NLW may require the successful tenderer to provide a parent company guarantee. If a consortium submits a Tender Response which is acceptable to NLW, NLW may in its discretion require:
(a) the consortium to form a legal entity before entering into the contract; and/or
(b) joint and several liability of all consortium members; and/or
(c) guarantees and/or undertakings by some or all of the consortium members in respect of some or all other consortium members.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

NLW requires the Service to be provided for a fixed price fee which will apply irrespective of the number of Users accessing the Service during the term of the contract. The fixed price fee must include all preparatory work to be undertaken and any and all set up costs to be incurred, Value Added Tax or any other sales tax and any and all other costs and expenses incurred by the successful tenderer in providing the Service (including, without limitation) all costs and expenses incurred by the successful tenderer in connection with the safety, health and welfare of and the conditions of employment of the tenderer’s employees and authorised representatives and all costs and expenses relating to the successful tenderer’s insurance.
For more information on the proposed costs model that is to be used and payment terms, please refer to documentation on eTenderwales.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: For more information on the NLW’s specific requirements, please refer to the Invitation to Tender and the draft contract available in eTenderwales.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
For full details, please refer to the Invitation to Tender and the draft contract available in eTenderwales.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last three years.
For full details, please refer to the Invitation to Tender and the draft contract available in eTenderwales.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(c) an indication of technicians or technical bodies involved;
(d) a description of technical facilities and measures used to ensure quality;
(i) details of any intended sub-contracting arrangements;
For full details, please refer to the Invitation to Tender and the draft contract available in eTenderwales.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NLW OJEU 2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.3.2014
IV.3.8)Conditions for opening tenders

Date: 4.1.2013 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on the etenderwales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk.

— Click the “Suppliers register here” link,
— Agree to the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Project
— Login to the portal with the username/password,
— Click the “ITTs Open to All Suppliers” link. (These are Invitation to Tender Questionnaires open to any registered supplier),
— Click on the relevant ITT to access the content, this is ITT_37574,
— Click the “Express Interest” button in the “Actions” box on the left—hand side of the page,
— This will move ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— email: help@bravosolution.co.uk,

— Phone: +44 8003684850.
Buy4Wales Reference Number: 32568.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The National library of Wales will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to appeal the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.11.2012