Tender for Online Planning Application Portal for Wales

The Planning Portal is a UK and Welsh Government joint initiative, allowing the submission of all planning applications to local planning authorities across England and Wales, via a single interface.

United Kingdom-Cardiff: Internet services

2016/S 177-317532

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000603300
E-mail: CPSProcurementAdvice@wales.gsi.gov.uk
NUTS code: UKL

Internet address(es):Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Online Planning Application Portal for Wales.

Reference number: C30/2016/2017

II.1.2)Main CPV code

72400000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Planning Portal is a UK and Welsh Government joint initiative, allowing the submission of all planning applications to local planning authorities across England and Wales, via a single interface. The site provides a variety of planning and other application types, as specified in planning and other legislation, and fully bilingually. The Welsh Government (The Client) are inviting tenders for a dedicated online planning application service for Wales. The service will need to be able to provide a similar level of service to the current Planning Portal, link seamlessly into existing local government ICT systems, and be fully compliant with the Welsh Language Standards. The contract period is for 3 years, with an option to extend for a further 3 years subject to annual performance reviews and budget approval.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48100000

48200000

48300000

48400000

48500000

48600000

48800000

48900000

72500000

72700000

II.2.3)Place of performance

NUTS code: UKL

Main site or place of performance:

The portal will be an online application and will provide a service to the whole of Wales.

II.2.4)Description of the procurement:

The Planning Portal is a UK and Welsh Government joint initiative, allowing the submission of all planning applications to local planning authorities across England and Wales, via a single interface. The site provides a variety of planning and other application types, as specified in planning and other legislation, and fully bilingually. The Welsh Government (The Client) are inviting tenders for a dedicated online planning application service for Wales. The service will need to be able to provide a similar level of service to the current Planning Portal, link seamlessly into existing local government ICT systems, and be fully compliant with the Welsh Language Standards. Please see Procurement Documents for full specification of requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The option to extend this contract for a period of up to 3 years will be available to the Client subject to annual performance reviews and budget approval.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The Client anticipates that due to the nature of the services being procured, there may be the need throughout the term of the contract to conduct periodic reviews to ensure the service developed is continuously fit for purpose. Such reviews may be necessary in the following scenarios (however this list is not exhaustive) and will always be subject to the required budget approval:

— Change of Government / Ministerial Priority;

— Changes to legislation governing Planning Process.

Therefore the form content must be able to be updated and revised, and new application types or questions to be developed. Any ‘ad hoc’ development required outside of what would be expected as part of standard service delivery (i.e. bug fixes, etc.) will be subject to a formal Change Request and Approval Process, with costing based on the submitted Development Day Rates.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Client envisages the value of this contract to be between the 500 000 GBP and 1 000 000 GBP range (excl. VAT). This value range is for the full potential contract term inclusive of any extension options. The tender will be evaluated on the basis of the Most Economically Advantageous Tender.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please see Procurement Documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 131-234894

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/10/2016

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 11/10/2016

Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal:https://etenderwales.bravosolution.co.uk Tender documents and other information must be downloaded from and returned through this portal.

If you require any further assistance, the BravoSolution help desk is available on:

Email: help@bravosolution.co.uk Phone. 0800 368 4850 / Fax. 020 7060 0480.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at:http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=52988

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Employment and Recruitment Opportunities;

Educational Engagement;

Community Inclusion.

(WA Ref:52988).

VI.4)Procedures for review

VI.4.1)Review body

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628864Internet address:http://wales.gov.uk/?skip=1&lang=en

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/09/2016

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