Tender for Overseas Conveyance of HM Forces Mail

Tender for Overseas Conveyance of HM Forces Mail

The British Forces Post Office, part of the Defence Equipment and Support within the Ministry of Defence, provides a worldwide postal service to HM Ships and support to Operations and Exercises. 

United Kingdom-Ruislip: Non-scheduled airmail transport services

2018/S 112-255145

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, DE and S Mat Strat, British Forces Post Office (BFPO) Team
Commercial Manager, HQ, BFPO, West End Road
Ruislip
HA4 6DQ
United Kingdom
Contact person: Mike McGovern
Telephone: +44 2085893277
E-mail: mike.mcgovern521@mod.uk
NUTS code: UKI7
Internet address(es):Main address: https://www.gov.uk/british-forces-post-office-services

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.gov.uk/british-forces-post-office-services
Additional information can be obtained from another address:
Ministry of Defence, DE and S Mat Strat, British Forces Post Office (BFPO) Team
HQ BFPO, West End Road
Ruislip
HA4 6DQ
United Kingdom
E-mail: mike.mcgovern521@mod.uk
NUTS code: UKI7Internet address(es):Main address: https://www.gov.uk/british-forces-post-office-services

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Services for Overseas Conveyance of HM Forces Mail

Reference number: CB/BFPO/00043/2

II.1.2)Main CPV code

60421000

II.1.3)Type of contract

Services

II.1.4)Short description:

The British Forces Post Office (BFPO), part of the Defence Equipment and Support (DE and S) within the Ministry of Defence (MoD), provides a worldwide postal service to HM Ships and support to Operations and Exercises. The organisation is now considering the requirement for provision of services for the secure conveyance for HM Forces Mail, post September 2018. The Mail (letters and cards, large letters, small packets, and parcels up to 11 Kgs in weight (ships) and 2 Kgs (Operations and Exercises, although, by exception, some Exercises may be allowed up to 30 Kgs) would be despatched by BFPO in mail bags for an Outbound service only. This service commences at either London Heathrow or London Gatwick.

Other aspects of the requirement are described later in this Notice.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI7
Main site or place of performance:

Outer London — West and North West.

II.2.4)Description of the procurement:

Provision of Ad-hoc Mail Conveyance Service for Mail being moved outbound (i.e. service commencing from London) to locations worldwide. This Short Notice, varying volume, unknown duration, mail conveyance requirement (known as “Ad Hocs”) will be conducted in accordance with at-the-time agreements on specified flights to meet time-frames for completed movement. BFPO will require access to all Mail despatch and receipt information.

A list of sample worldwide locations that received an Ad-Hoc Service in 2017 will be provided in the Invitation to Tender (ITT) pack.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 x 1 year firm priced option periods.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must demonstrate, by the provision of documentary evidence submitted as part of their tender, valid internationally recognized regulated agent or air operator’s licence accreditation, that enables them to conduct the Authority’s requirements for mail conveyance under Secure Passenger (SPX) regulations, e.g.:

— Department for Transport (DfT),

— Civil Aviation Authority (CAA),

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See Invitation to Tender (ITT) pack for details on Key Performance Indicators.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/07/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/07/2018
Local time: 10:00
Place:

Defence Equipment and Support, H9 H Site, Ploughley Road, Arncott, Bicester, OX25 2LD.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-2018612-DCB-12601270

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, DE and S Mat Strat, British Forces Post Office (BFPO) Team
Commercial Manager, Rm 1/25, West End Road
Ruislip
HA4 6DQ
United Kingdom
Telephone: +44 2085893277
E-mail: mike.mcgovern521@mod.uk

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, DE and S Mat Strat, British Forces Post Office (BFPO) Team
Ruislip
HA6 6DQ
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Ministry of Defence, DE and S Mat Strat, British Forces Post Office (BFPO) Team
Ruislip
United Kingdom

VI.5)Date of dispatch of this notice:

12/06/2018