Tender for Overseas Conveyance of HM Forces Mail
The British Forces Post Office, part of the Defence Equipment and Support within the Ministry of Defence, provides a worldwide postal service to HM Ships and support to Operations and Exercises.
United Kingdom-Ruislip: Non-scheduled airmail transport services
Section I: Contracting authority
I.1)Name and addresses
Commercial Manager, HQ, BFPO, West End Road
Contact person: Mike McGovern
Telephone: +44 2085893277
NUTS code: UKI7
HQ BFPO, West End Road
NUTS code: UKI7Internet address(es):Main address: https://www.gov.uk/british-forces-post-office-services
I.4)Type of the contracting authority
Section II: Object
Provision of Services for Overseas Conveyance of HM Forces Mail
II.1.2)Main CPV code
II.1.3)Type of contract
The British Forces Post Office (BFPO), part of the Defence Equipment and Support (DE and S) within the Ministry of Defence (MoD), provides a worldwide postal service to HM Ships and support to Operations and Exercises. The organisation is now considering the requirement for provision of services for the secure conveyance for HM Forces Mail, post September 2018. The Mail (letters and cards, large letters, small packets, and parcels up to 11 Kgs in weight (ships) and 2 Kgs (Operations and Exercises, although, by exception, some Exercises may be allowed up to 30 Kgs) would be despatched by BFPO in mail bags for an Outbound service only. This service commences at either London Heathrow or London Gatwick.
Other aspects of the requirement are described later in this Notice.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
Outer London — West and North West.
II.2.4)Description of the procurement:
Provision of Ad-hoc Mail Conveyance Service for Mail being moved outbound (i.e. service commencing from London) to locations worldwide. This Short Notice, varying volume, unknown duration, mail conveyance requirement (known as “Ad Hocs”) will be conducted in accordance with at-the-time agreements on specified flights to meet time-frames for completed movement. BFPO will require access to all Mail despatch and receipt information.
A list of sample worldwide locations that received an Ad-Hoc Service in 2017 will be provided in the Invitation to Tender (ITT) pack.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
2 x 1 year firm priced option periods.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Bidders must demonstrate, by the provision of documentary evidence submitted as part of their tender, valid internationally recognized regulated agent or air operator’s licence accreditation, that enables them to conduct the Authority’s requirements for mail conveyance under Secure Passenger (SPX) regulations, e.g.:
— Department for Transport (DfT),
— Civil Aviation Authority (CAA),
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
See Invitation to Tender (ITT) pack for details on Key Performance Indicators.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Defence Equipment and Support, H9 H Site, Ploughley Road, Arncott, Bicester, OX25 2LD.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk
GO Reference: GO-2018612-DCB-12601270
Commercial Manager, Rm 1/25, West End Road
Telephone: +44 2085893277
VI.4.2)Body responsible for mediation procedures
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: