Tender for Parks and Grounds Maintenance Services – Surrey

Tender for Parks and Grounds Maintenance Services – Surrey

Lot 1 consisting of: An all-encompassing park warden service for our flagship sites including groundsmen; Maintenance of Surrey Heath’s parks and open spaces.

United Kingdom-Camberley: Horticultural services

2020/S 019-041284

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Surrey Heath Borough Council
Postal address: Surrey Heath House, Knoll Road
Town: Camberley
NUTS code: UKJ25
Postal code: GU15 3HD
Country: United Kingdom
Contact person: Julia Woodbridge
E-mail: julia.woodbridge@surreyheath.gov.uk
Telephone: +44 1276707163
Internet address(es):Main address: www.surreyheath.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Camberley:-Horticultural-services./FACU2VVWJ5
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Parks and Grounds Maintenance Services 2020

Reference number: 299494562

II.1.2)Main CPV code

77300000 – FG18

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Lot 1 consisting of:

An all-encompassing park warden service for our flagship sites including groundsmen;

Maintenance of Surrey Heath’s parks and open spaces;

Pavilion maintenance and cleaning;

Public convenience cleaning;

Maintenance and inspections of our playgrounds, skate parks and outdoor gyms;

Sports pitch upkeep and maintenance;

3G pitch;

Grass football pitches;

Rugby pitch;

Cricket squares and outfields;

9-hole miniature golf course;

Grass, landscape and ornamental area maintenance;

Ornamental ponds and water areas;

Sponsored roundabouts;

Surrey County Council Grass verges and weed control along the highway;

Ground level tree work including shrub and hedge maintenance.

Lot 2

Tree inspections.

II.1.5)Estimated total value

Value excluding VAT: 3 525 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Parks and countryside grounds maintenance;

Lot 2: Tree inspection works.

II.2)Description

II.2.1)Title:

Parks and Grounds Maintenance

Lot No: 1

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKJ25
Main site or place of performance:

West Surrey.

II.2.4)Description of the procurement:

Parks and grounds maintenance service to include the following:

An all-encompassing park warden service for our flagship sites including groundsmen;

Maintenance of Surrey Heath’s parks and open spaces;

Pavilion maintenance and cleaning;

Public convenience cleaning;

Maintenance and inspections of our playgrounds, skate parks and outdoor gyms;

Sports pitch upkeep and maintenance;

3G pitch;

Grass football pitches;

Rugby pitch;

Cricket squares and outfields;

9-hole miniature golf course;

Grass, landscape and ornamental area maintenance;

Ornamental ponds and water areas;

Sponsored roundabouts;

Surrey County Council Grass verges and weed control along the highway;

Ground level tree work including shrub and hedge maintenance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 425 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Potential for a 2 x 2- year extension.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tree Inspections

Lot No: 2

II.2.2)Additional CPV code(s)

03452000

II.2.3)Place of performance

NUTS code: UKJ25
Main site or place of performance:

West Surrey.

II.2.4)Description of the procurement:

Tree Inspections for all the tree stock within Surrey Heath Borough including all parks and open spaces.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Potential for a 2 x 2-year extension.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

British Association of Landscape Industries (BALI) Accreditation

Arboricultural association — approved contractor

LANTRA — approved contractor

Contractor Health and Safety scheme (CHAS) — Accredited contractor

Institute of Groundsmenship (IOG)

UKAS ISO 90001 and 140001

Royal society prevention of accidents (RoSPA) accreditation

Investors in people

Or equivalent suitable alternative professional achievement.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The Council may require the winning bidder to provide a form of guarantee (e.g. parent company guarantee) which will be discussed with bidders during the ITT.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/03/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/03/2020
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

You will be required to download the instructions, complete and submit online the ITT by the deadline specified in Section IV.2.2). The Council will not consider any supplier to tender where any of the reasons detailed in the public contract regulations 2015 are deemed to apply.

The Council will not have any liability for any costs, fees or charges (including third party charges) by those tendering for this opportunity. No contract (whether implied or otherwise) shall exist between any bidder and the Council until such time as a contract is awarded to a successful bidder. The Council reserves the right to make any changes to the procurement as it may require at any time with no liability on its part (including a change, suspend, stop or terminate the process and not award a contract and/or to reject any or all bids at any time).

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Camberley:-Horticultural-services./FACU2VVWJ5

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/FACU2VVWJ5

Go reference: GO-2020124-PRO-15869651

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court Of England and Wales
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar days standstill period (or 15 where non-electronic methods are used) at the point that an award, including the characteristics and relative advantages, the name and score of the successful tenderer; and will specify when the standstill period is expected to end or the date before which the Council will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 set out the time frame within which aggrieved parties who have been harmed or are at risk of a breach of the rules may take action in the High Court (England a, Wales and northern Ireland). Any such action must be brought within 30 days from the date when the economic operation question first knew or ought to have known that grounds for the bringing of proceedings had arisen.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/01/2020